Education Administrative Officer

Squamish Nation•District of North Vancouver, BC

7h•Onsite

About The Position

Squamish Nation is seeking an Education Administrative Officer to provide high-level administrative coordination and operational support within Ta7lnew̓ás Education. This role acts as the administrative “right hand” to the department—coordinating information flow, supporting leadership, managing schedules, and serving as a key point of contact for staff, partners, and community members. This is an opportunity to contribute directly to education, employment, language revitalization, and long-term community well-being.

Requirements

Diploma in Office Assistant, Office Management, Business Administration, or a related field from a recognized post-secondary institution.
Willingness to complete ongoing training and professional development related to office coordination, software applications, document control, conflict resolution, and cultural sensitivity.
2–3 years of directly related administrative experience (e.g., office administration, unit clerk, admin support).
Experience working in social services, education, non-profit, government, First Nations organizations, schools, or districts.
Proficiency with Microsoft Office and general internet use.
Experience using large-scale database systems (JD Edwards experience is an asset).
Experience working in a First Nations environment is strongly preferred.
Strong interpersonal, communication, and customer service skills.
Excellent organization, time management, and multi-tasking abilities.
Ability to communicate complex information clearly and tactfully.
Resourceful, adaptable, and calm under pressure.
Team-oriented with a positive, flexible, and collaborative approach.

Nice To Haves

JD Edwards experience is an asset.

Responsibilities

Act as the primary administrative support for the Education, Employment and Training Department.
Coordinate and manage incoming and outgoing communications and departmental information flow.
Serve as a central point of contact between staff, leadership, committees, external organizations, and Squamish Nation membership.
Manage calendars, schedules, meetings, and logistics; act as the department “gatekeeper” for scheduling priorities.
Prepare correspondence, reports, documents, and presentation materials as required.
Process administrative and financial transactions including cheque requisitions, time entry, and payroll documentation.
Maintain budgets, spreadsheets, and administrative records.
Track, maintain, and monitor grants, funding agreements, proposals, and reporting requirements.
Support documentation, submissions, and compliance related to funding sources.
Coordinate and support special projects, including program planning, community events, workshops, and departmental initiatives.
Participate as an active member of the Education, Employment and Training team and the Training and Trades Centre.
Support cross-departmental collaboration, including participation in emergency program activities as required.
Maintain accurate and confidential records in accordance with policies and procedures.
Adhere to workplace health and safety policies, safe work practices, and confidentiality standards.
Perform additional duties as required to support departmental and organizational goals.