Editorial Assistant - Hanover Square (NYC Hybrid)

HarperCollins Publishers•New York, NY

4d•Hybrid

About The Position

The Editorial Assistant provides administrative support primarily to a senior editor, other editors as needed, and the Hanover Square publishing program, while developing an understanding of the publishing business. The role serves as a front-line contact for the Editorial team and helps positively represent the company to external parties. The position supports editorial and departmental operations by maintaining internal systems, preparing correspondence and reports, arranging travel, tracking manuscripts and queries, and coordinating manuscript production and cover materials. It also assists with sales materials, contracts, payments, author and agent communications, department scheduling, book orders, and the imprint’s social media accounts. The position operates in a hybrid office environment and involves exchanging information with industry contacts and employees across functional areas, including leaders of other areas. The role is based at 195 Broadway, New York. It is a regular, full-time position reporting to the Senior Editor. The stated salary is $52,500.

Requirements

Undergraduate degree in English.
Ability to manage execution, prioritize, pay close attention to detail, and multitask.
Strong communication, planning, organizational, teamwork, and problem-solving skills.
Creativity, decisiveness, functional and technical knowledge, computer knowledge, adaptability and flexibility, and a drive for results.
Interest in books and reading, particularly in the genres published by the imprint.

Nice To Haves

Previous administrative experience is a plus.
One year of experience in the publishing industry is an asset.

Responsibilities

Provide administrative support to a senior editor and other editors as needed, including maintaining internal systems, drafting correspondence, trafficking files, arranging travel, and generating reports.
Complete initial screening of submitted manuscripts and query letters.
Log and track incoming manuscripts to maintain awareness of each manuscript’s status.
Prepare and traffic manuscript production and cover materials.
Prepare book-related sales materials, including fact sheets.
Prepare contract forms and process payments.
Liaise with authors and agents.
Screen external requests and messages as the department’s front-line contact; respond to author and agent queries, provide information when known, or refer inquiries to the appropriate source.
Provide departmental administrative support, including requesting ISBNs, managing schedules and schedule changes, generating reports, and ordering books and flowers.
Contribute to the imprint’s social media accounts.
Provide additional assistance to the team as needed.