Editorial Assistant

American Heart Association • Dallas, TX

20h

About The Position

The Editorial Assistant supports the day-to-day operations of the Scientific Publishing department by providing administrative support to publishing partners. The role assists with the publication process, including corresponding with authors about page proofs and manuscript details, logging manuscripts, collecting required author paperwork, and following up on permissions and copyright transfer agreements. The Editorial Assistant also helps coordinate project timelines and deadlines, communicate project statuses, and manage competing priorities while providing customer service to internal and external customers and volunteers.

Requirements

• High school diploma or equivalent experience.
• At least 3 years of relevant work experience.
• Excellent written and oral communication skills.
• Experience with Microsoft Office and Adobe Acrobat.
• Project management knowledge.
• Ability to work independently while managing multiple projects and deadlines.
• Attention to detail.
• Strong organizational skills.

Nice To Haves

• Bachelor's degree.
• Publishing experience.
• Experience working in a nonprofit organization.

Responsibilities

• Manage project timelines and deadline compliance, and communicate project statuses and related information as required.
• Provide customer service to internal and external customers and volunteers, including responding to author queries.
• Collaborate with other OSO departments and American Heart Association departments to meet departmental and organizational goals.
• Use vendor and/or American Heart Association systems to complete duties and projects.
• Complete multiple duties and projects while managing competing demands and priorities.
• Assist with all aspects of the publication process, including responding to author queries, requesting and collecting author paperwork, and following up on permissions and copyright transfer agreements.

Benefits

• Medical, dental, vision, disability, and life insurance.
• Retirement program with an employer match and automatic contribution.
• Employee assistance program, employee wellness program, telemedicine, and medical consultation.
• Professional development opportunities, including Employee Resource Groups, a professional mentoring program, and Heart U.
• Paid time off of at least 16 days per year for new employees, increasing based on seniority level.
• 12 paid holidays per year.
• Tuition assistance.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED