Editorial Assistant

American Heart Association • Dallas, TX

2d • Hybrid

About The Position

The Editorial Assistant works with members of the Scientific Publishing department to support day-to-day operations and provide administrative support to publishing partners. The work includes corresponding with authors about page proofs and manuscript details, logging manuscripts, and assisting with all aspects of the publication process. The role manages project timelines and deadlines, provides customer service to internal and external customers and volunteers, and collaborates with other departments to support organizational goals.

Requirements

• High school diploma or equivalent experience.
• Three years of relevant work experience.
• Excellent written and oral communication skills.
• Experience with Microsoft Office and Adobe Acrobat.
• Project management knowledge.
• Ability to work independently while managing multiple projects and deadlines.
• Attention to detail.
• Strong organizational skills.

Nice To Haves

• Bachelor's degree.
• Publishing experience.
• Experience working in a nonprofit organization.

Responsibilities

• Manage project timelines and deadline compliance, and communicate project statuses and related information as needed.
• Provide customer service to internal and external customers and volunteers, including responding to author queries.
• Collaborate with other OSO departments and American Heart Association departments to meet departmental and organizational goals.
• Use vendor and/or American Heart Association systems to complete duties and projects.
• Complete multiple duties and projects while managing competing demands and priorities.
• Assist with publication processes, including responding to author queries, requesting and collecting author paperwork, and following up on permissions and copyright transfer agreements.

Benefits

• Medical, dental, vision, disability, and life insurance.
• Retirement program with an employer match and automatic contribution.
• Employee assistance program, employee wellness program, telemedicine, and medical consultation.
• Professional development opportunities, including Employee Resource Groups, a mentoring program, and access to Heart U.
• Paid time off, with a minimum of 16 days per year for new employees, increasing with seniority.
• Twelve paid holidays each year, including several days off at the end of the year.
• Tuition assistance for education related to current duties, responsibilities, or potential future positions.
• Annual salary planning and incentive programs, depending on position type.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED