Editorial Assistant - Hanover Square (NYC Hybrid)
About The Position
The Editorial Assistant provides administrative support primarily to a senior editor, other editors as needed, and the Hanover Square publishing program. The role offers an opportunity to develop an understanding of the publishing business and serves as a front-line contact for the Editorial team, helping present the company positively to external contacts. The position is based at 195 Broadway in New York and operates in a hybrid office environment. It involves contact with people across the publishing industry and with employees and leaders in other functional areas to provide, discuss, and exchange information.
Requirements
- Undergraduate degree in English.
- Ability to manage execution, prioritize, pay close attention to detail, and multitask.
- Strong communication, planning, organizational, teamwork, and problem-solving skills.
- Creativity, decisiveness, functional and technical knowledge, computer knowledge, adaptability and flexibility, and a drive for results.
- Interest in books and reading, particularly the genres published by the imprint.
Nice To Haves
- Previous administrative experience is a plus.
- One year of experience in the publishing industry is an asset.
Responsibilities
- Provide administrative support to a senior editor and other editors as needed, including maintaining internal systems, drafting correspondence, trafficking files, arranging travel, and generating reports.
- Complete the first screen of submitted manuscripts and query letters.
- Log and track incoming manuscripts to maintain awareness of each manuscript’s status.
- Prepare and traffic manuscript production and cover materials.
- Prepare book-related sales materials, including fact sheets.
- Prepare contract forms and process payments.
- Liaise with authors and agents.
- Act as a front-line departmental contact by screening external requests and messages, responding to author and agent queries, handling unsolicited calls, providing information when available, or referring inquiries to the appropriate source.
- Provide administrative support to the department, including requesting ISBNs, managing schedules and schedule changes, generating reports, and ordering books, flowers, and other items.
- Contribute to the imprint’s social media accounts.
- Provide additional assistance to the team as needed.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
