EDI Billing Specialist

Arguindegui Management Llc•San Antonio, TX

2d•$22 - $25

About The Position

The EDI Billing Specialist manages electronic billing processes and EDI transactions to ensure invoices are accurate, submitted on time, and compliant with customer billing requirements. The role works with customers and internal departments to resolve billing discrepancies and address rejected, delayed, or incorrect invoice submissions that may affect payment.

Requirements

High school diploma or GED required.
Strong understanding of billing, invoicing, and Accounts Receivable processes.
Proficiency in Microsoft Excel and Microsoft Office applications.
Ability to learn and navigate multiple customer billing portals and systems.
Strong analytical and problem-solving skills to identify and resolve billing discrepancies.
Strong organizational skills and attention to detail.
Strong follow-up skills and ability to track unresolved billing issues through completion.
Excellent written and verbal communication skills.
Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
Ability to work independently while coordinating effectively with multiple departments.
Strong customer service mindset focused on accuracy, responsiveness, and timely issue resolution.
Ability to sit and work at a keyboard for extended periods.
Ability to operate office equipment, including a computer and telephone.

Nice To Haves

Associate's or Bachelor's degree in Accounting, Finance, Business Administration, Information Systems, or a related field.
Two or more years of billing, accounts receivable, EDI, or related experience.
Experience in transportation, logistics, oil and gas, construction, or service-based billing environments.
Experience with ERP systems and customer billing portals.
Experience in a high-volume billing environment.
Experience researching rejected invoices, billing discrepancies, or electronic invoice submission issues.
Working knowledge of EDI transactions and electronic invoicing processes.

Responsibilities

Process and monitor electronic billing transactions through EDI platforms.
Generate, validate, and transmit invoices according to customer requirements.
Monitor invoice submissions and resolve rejected, failed, or disputed EDI transactions.
Maintain customer billing profiles, EDI setups, trading partner configurations, portal instructions, submission requirements, and billing documentation.
Review billing information and supporting documentation for accuracy before invoice submission.
Coordinate with Operations, Accounting, Credit & Collections, Customer Service, and other internal departments to obtain missing or corrected billing information.
Reconcile invoicing discrepancies and research customer billing inquiries.
Monitor Accounts Receivable aging and research past-due invoices delayed by billing, documentation, or submission issues to support collections efforts.
Test and implement new customer EDI connections and billing formats.
Identify opportunities to improve billing workflow, efficiency, and accuracy.
Ensure compliance with company policies, customer contracts, and regulatory requirements.
Prepare reports and provide analysis on billing performance and EDI transaction activity.
Perform additional billing and Accounts Receivable duties as assigned.