Ecclesiastical Notary

Diocese of Orlando•Orlando, FL

About The Position

The Ecclesiastical Notary collaborates with the Tribunal team on administrative duties related to canonical proceedings, particularly marriage annulment cases, and the day-to-day operation of the Tribunal office. The Notary serves as the Tribunal office’s primary point of contact and interacts with Petitioners, Respondents, Advocates, Judges, diocesan priests, and other personnel. The position involves varied work situations of low to moderate complexity and operates independently with moderate supervision; highly complex canonical issues are reviewed with a supervisor. Contacts are made inside and outside the Chancery Office and throughout the Diocese, primarily by phone or email. The position maintains files containing sensitive and confidential documents.

Requirements

High school diploma or equivalent.
At least three years of administrative experience in a service environment.
Proficiency with a personal computer and basic office equipment, including Microsoft Office Suite.
Mastery of Microsoft Office Suite, specifically Microsoft Word.
Strong typing skills.
Practicing Catholic with deep knowledge of the Catholic faith and its organizational hierarchy.
Strong interpersonal, written, and verbal communication skills, including the ability to produce clear and concise written documents with minimal direction.
Ability to proofread and edit written documents.
High accuracy and attention to detail.
Discretion and ability to maintain confidentiality.
Service and teamwork orientation and strong organizational skills.
Ability to handle multiple tasks and priorities with deadlines.
Ability to perform each essential duty satisfactorily.

Nice To Haves

Fluency in Spanish is strongly preferred; the posting also states that the successful candidate will be bilingual in English and Spanish.

Responsibilities

Prepare acts and instruments relating to decrees, dispositions, obligations, and other assigned tasks.
Provide a signature and seal to establish the authenticity of judicial acts.
Process Petitions for Declaration of Nullity in English and Spanish.
Draft general correspondence on behalf of the Judicial Vicar and other judges.
Receive and screen incoming Tribunal telephone calls, maintain detailed records, and facilitate resolution or appropriate referral.
Maintain filing systems and Tribunal archives.
Maintain a basic working knowledge of Canon Law pertaining to Petitions for Declaration of Nullity and Transfer of Rite.
Process case payments and submit check and cash deposits to the Diocesan Office of Finance.
Maintain the Tribunal database and accurate case logs for all formal cases.
Update and distribute relevant paperwork and forms to Advocates and Petitioners.
Review formal case status regularly and communicate updates to Advocates.
Notify parishes of Baptism and Marriage regarding Tribunal decisions.