Early Learning Program Coordinator

YWCA Greater Pittsburgh•Pittsburgh, PA

About The Position

The Program Coordinator works as part of a team with the Early Learning, Child Development & Education Director, Group Supervisors, Assistant Group Supervisors, Administrative Assistant, and Cook. The role coordinates quality programs across all age groups in the Early Learning, Child Development & Education Programs, with particular attention to PA Early Learning Standards, NAEYC and/or Keystone STARS requirements, and CACFP. Duties include classroom instruction or teaching as needed, ongoing administrative coordination across Toddler childcare classrooms and Pre-K Counts classrooms, and regular community engagement. The coordinator supports daily program operations and child supervision, assists with assessments and curriculum implementation, maintains records and regulatory compliance, and coordinates family and community engagement. The position maintains a 9:30 a.m.–5:30 p.m. schedule and closes the childcare program each day. Occasional evening and weekend work may be required, with the schedule flexed on those occasions.

Requirements

Meet one of the following education and experience qualifications: an associate degree from an accredited college or university, including 30 credit hours in early childhood education, child development, special education, elementary education, or human services, and three years of experience with children.
Meet one of the following education and experience qualifications: an associate degree from an accredited college or university in early childhood education, child development, special education, elementary education, or human services, and two years of experience with children.
Meet one of the following education and experience qualifications: a bachelor’s degree from an accredited college or university, including 30 credit hours in early childhood education, child development, special education, elementary education, or human services, and one year of experience with children.
Meet one of the following education qualifications: a bachelor’s degree from an accredited college or university in early childhood education, child development, special education, elementary education, or human services.
Ability to pass and maintain Act 33/34 clearances, FBI fingerprinting, National Sex Offender Registry clearance, criminal background checks, and a TB test.
Pennsylvania Mandated Reporter training certification.
Proficiency in Microsoft Office and knowledge or experience with Google Drive, Zoom, and Teams.
Ability to lift children weighing up to 50 pounds.
Ability to pass a Child Care Staff Health Assessment.
Reliable transportation and ability to travel to all Early Learning locations, including locations not served by public bus routes.
Ability to work occasional evenings and weekends, with the schedule flexed on those occasions.

Nice To Haves

Serve Safe Certification.
Demonstrated knowledge of PA Early Learning Standards, PA Keystone STARS Program, and Environmental Rating Standards.
Knowledge of NAEYC, PA DHS, and CACFP standards, regulations, and requirements.
Familiarity with graphics software.
Familiarity with ProCare, PELICAN Provider Self-Service, and ELRC (formerly CCIS).
Knowledge of community resources and ability to develop community cooperation so families receive comprehensive services.
Strong communication and organizational skills for training and family engagement activities.

Responsibilities

Coordinate daily activities and supervise Assistant Group Supervisors when the Group Supervisor is absent.
Work with the Director or Group Supervisor on program goals after Environmental Rating Scales (ERS) and other program evaluations.
Implement Creative Curriculum and OUNCE Work/Sampling assessments.
Plan and carry out appropriate daily activities, complete weekly activity plans, and prepare safe, child-centered environments.
Ensure each age group participates in developmentally appropriate activities.
Maintain compliance with DHS health and safety regulations.
Maintain accurate records, assessments, and children’s work samples.
Attend staff and parent meetings when required.
Complete required reports in a timely manner.
Administer medication in accordance with DHS regulations and YWCA GP policy.
Promote child safety through observation and preventative measures.
Represent YWCA Greater Pittsburgh’s goals and the facility’s philosophy to parents and the community.
Assist with developing department marketing materials consistent with YWCA GP branding, potentially in coordination with the Communications Manager.
Coordinate and carry out family and community engagement activities.
Assist with implementing new grant-related projects.
Submit financial documentation, such as receipts and invoices, to a supervisor in a timely manner.
Maintain health and safety standards, policies, and regulations, including cleanliness, sanitization, personal care routines, and clearing trash from playgrounds and shared areas.
Maintain confidentiality when handling sensitive family, vendor, employee, partner, and contract information.
Interact professionally with internal and external customers.
Assume responsibility for Center operations in the absence of the Director and Manager of Early Learning, Child Development & Education.
Maintain a 9:30 a.m.–5:30 p.m. schedule and close the childcare program each day.
Assist with meal preparation when the Early Learning Cook is absent.
Perform other duties assigned within the Early Learning, Child Development & Education focus area.