Early Learning Program Coordinator
About The Position
The Program Coordinator works as part of a team that includes the Early Learning, Child Development & Education Director, Group Supervisors, Assistant Group Supervisors, Administrative Assistant, and Cook. The role coordinates quality programming across all age groups in the Early Learning, Child Development & Education programs, with particular attention to PA Early Learning Standards, NAEYC and/or Keystone STARS requirements, and CACFP. Responsibilities include providing classroom instruction and teaching as needed, ongoing administrative coordination across Toddler and Pre-K Counts classrooms, and regular community engagement. The coordinator plans and supports developmentally appropriate activities, maintains program records and regulatory compliance, coordinates family and community engagement, and helps implement new grant-related projects. The role maintains a 9:30 a.m.–5:30 p.m. schedule and closes the childcare program each day. It may also involve occasional evening or weekend work, with the schedule flexed on those occasions.
Requirements
- Meet one of the specified education and experience combinations: an associate degree with at least 30 relevant credit hours and three years of experience with children; an associate degree in a relevant field and two years of experience with children; a bachelor’s degree with at least 30 relevant credit hours and one year of experience with children; or a bachelor’s degree in a relevant field.
- Relevant fields include early childhood education, child development, special education, elementary education, or human services.
- Serve Safe Certification.
- Demonstrated knowledge of PA Early Learning Standards, PA Keystone STARS Program, and Environmental Rating Standards.
- Ability to pass and maintain Act 33/34 clearances, FBI fingerprinting, National Sex Offender Registry clearance, criminal background checks, and a TB test.
- Pennsylvania Mandated Reporter training certification.
- Proficiency in Microsoft Office and knowledge or experience with Google Drive, Zoom, and Teams.
- Knowledge of community resources and ability to develop community cooperation so families receive comprehensive services.
- Strong communication and organizational skills for training and family engagement activities.
- Ability to lift children weighing up to 50 pounds.
- Ability to pass a Child Care Staff Health Assessment.
- Reliable transportation and ability to travel to all Early Learning locations, including locations not served by a public bus route.
- Ability to work occasional evenings and weekends; the schedule will be flexed on those occasions.
Nice To Haves
- Knowledge of NAEYC, Pennsylvania DHS, and CACFP standards, regulations, and requirements.
- Graphics software familiarity.
- Familiarity with ProCare, PELICAN Provider Self-Service, and ELRC (formerly CCIS).
Responsibilities
- Coordinate daily activities and supervise Assistant Group Supervisors when the Group Supervisor is absent.
- Work with the Director or Group Supervisor on goal areas following completion of Environmental Rating Scales and other program evaluations.
- Implement Creative Curriculum and OUNCE Work/Sampling assessments.
- Plan and carry out appropriate daily activities, complete weekly activity plans, and prepare safe, child-centered environments.
- Ensure each age group participates in developmentally appropriate activities.
- Maintain compliance with DHS health and safety regulations.
- Maintain accurate records, assessments, and children’s work samples.
- Attend staff and parent meetings when required.
- Complete required reports in a timely manner.
- Administer medication in accordance with DHS regulations and YWCA GP policy.
- Promote children’s safety through observation and preventative measures.
- Represent YWCA Greater Pittsburgh’s goals and the facility’s philosophy to parents and the community.
- Assist with developing department marketing materials in alignment with YWCA GP branding, potentially in coordination with the Communications Manager.
- Coordinate and carry out family and community engagement activities.
- Assist with implementing new grant-related projects.
- Submit financial documentation, including receipts and invoices, to a supervisor in a timely manner.
- Maintain health and safety standards, policies, and regulations, including cleanliness, sanitization, personal care routines, and removal of trash from playgrounds and shared areas.
- Maintain confidentiality when handling sensitive family, vendor, employee, partner, and contract information.
- Maintain professionalism when interacting with internal and external customers.
- Assume responsibility for Center operations when the Director and Manager of Early Learning, Child Development & Education are absent.
- Maintain a 9:30 a.m.–5:30 p.m. schedule and close the childcare program each day.
- Assist with meal preparation when the Early Learning Cook is absent.
- Perform other duties assigned within the Early Learning, Child Development & Education focus area.
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
