Administrative Support for DOT Compliance - Norfolk, VA
About The Position
The DOT Compliance Specialist will support and assist in the continued and further development, implementation, and enhancement of the Department of Transportation Compliance program. This position will assist DOT Department Management with recordkeeping and maintaining required files in compliance with the above-listed authorities and company policies. This opportunity is heavy in administrative tasks, including data entry, reviewing documents for accuracy, and scheduling appointments. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. This position requires the candidate to be able to work in a time sensitive, high visibility role. The candidate must be able to work independently and closely with others and manage business interactions in a positive and professional manner.
Requirements
- High School Diploma or equivalent
- 2 years minimum of professional administrative experience
- Experience in data entry
- Ability to maintain confidentiality
- Must meet I-9 requirements.
Nice To Haves
- Knowledge of DOT and FMCSA regulations and requirements preferred
- Knowledge of applicable laws, codes, regulations, policies, and procedures preferred
- Pass a background check and drug screen as required for this job.
Responsibilities
- Assist with the assembly and maintenance of Driver Qualification Files, including notifying drivers of expiring documentation/qualifications and scheduling DOT drug screens and physicals, performing MVR initial/annual reviews and pre-employment/annual FMCSA Clearinghouse Queries.
- Support the DOT drug and alcohol program by scheduling pre-employment, random and post-accident testing as required as well as maintaining DOT Drug & Alcohol testing rosters.
- Assist with tracking and investigating inspections, citations, violations and incidents for submission of disputes through the FMCSA Data Q system and with government agencies.
- Assist with the initial and annual registrations and renewals of Fleet Vehicles, including IRP vehicles in multiple states.
- Maintain digital asset files through updating asset information and uploading documents to asset files.
- Maintain accident registers for DOT recordable and non-recordable accidents.
- Provide administrative support for external and internal compliance audits.
- Maintaining driver lists by class.
- Collecting and maintaining Federal and Brake Inspector certifications for Fleet Technicians
- Provide administrative support to the company CDL training program and assist in compiling compliant files for drivers obtaining their CDL through the program.
- Support DOT training programs through issuing training and updating training records.
- Other duties as assigned.
Benefits
- health insurance benefits for medical, vision, and dental
- option for enrollment in a 401K
- Paid Time Off (PTO)
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
High school or GED
