Legal Executive Administrative Assistant - Norfolk, VA

Xylem Tree Experts•Norfolk, VA

1d•Onsite

About The Position

The Legal Executive Administrative Assistant provides support and assistance for multiple attorneys, including company executives, through performing research, managing schedules, and drafting legal-related documents. Administrative and project management experience is required. This role is exclusively in-office. Check out our website to see how we are operating from coast to coast! https://xkig.com

Requirements

A combination of education and directly related experience equal to five (5) years
Intermediate level expertise in standard software used in word processing, creating spreadsheets and presentations, e-mail file management/storage, schedule management and database management (e.g. Microsoft Word, Excel, PowerPoint, Lotus Notes, Microsoft Access)
Demonstrated ability to work in an atmosphere dealing with highly confidential and privileged matters
Expert computer and software skills to include the use of word processing and email as well as the expert use of spreadsheets and electronic presentations
Strong interpersonal and communication skills, both oral and written
High School Diploma or equivalent appropriate General Certificates of Secondary Education or global equivalent preferred
HR or In-House/Law Firm experience preferred
Secretarial program certificate
Must meet I-9 requirements.
Must be able to pass a background check and drug screen as required for this job.

Responsibilities

Be highly connected to attorneys’ activities and display initiative to be proactive and anticipate their needs
Handle very sensitive, confidential, and proprietary matters on a routine basis with discretion
Handle administrative duties with minimal supervision such as managing schedules, covering telephones, coordinating meetings (teleconferences, video teleconferences, and webinars), preparing reports, presentations, and expense reports in compliance with Xylem Tree Experts travel policies, reconciling company issued credit card accounts, etc.
Perform general office duties including faxing, making copies, filing, distributing mail and ordering supplies
Create and edit legal documents and general correspondence
Refer and handle matters requiring attention in the attorneys’ absence
Prepare and maintain files and various legal databases
Assist with the company’s e-billing processes and with processing external counsel invoices
Enter time sheet information and prepare billable hour report
Network with other administrative assistants to strengthen relationships and leverage knowledge of company processes and practices
Other duties as assigned