DOT Compliance Coordinator

Spinnaker Oilfield Services•Hobbs, NM

About The Position

Oversees DOT compliance in scheduling and related functions for designated District. Essential duties include the following: Champions the company’s H.S.E.&T program in all aspects of work performed to provide quality service in a safe and efficient manner. Oversees the coordination and scheduling of drivers and DOT regulated equipment. Facilitates Journey Management System procedures. Ensures DOT files are complete and in compliance with relevant regulations. Reviews and analyzes driver logs in accordance with company and DOT standards. Audits vehicle maintenance files in accordance with FMCSRs. Tracks, maintains and produces reports on Driver/Vehicle Examinations from roadside inspections. Tracks, maintains and audits driver vehicle inspection reports for all DOT vehicles and trailers in accordance with FMCSRs. Maintains internal processes to ensure efficient administration of DOT compliance. Performs Federal DOT inspections on company equipment to ensure compliance. Communicates to mechanics any defects found during inspections. Checks pre and post trip inspection reports. Inspects shipping papers for HAZ-MAT loads to ensure compliance. Coordinates periodic audits and follows up on findings to ensure assets remain in an audit ready status. Resolves routine inquiries and questions and responds to correspondence or telephone contacts in area of responsibility within guidelines established by District Manager or Company Policy. Manages all permits, including vehicle registration, fuel reports and trip reports. Participates in audits, investigations and internal and external meetings. Exercises independent judgment and discretion in making recommendations to upper management relating to maintaining and improving compliance standards. Trains and conducts driving performance evaluations on drivers including post-incident behind-the-wheel re-training, both in class and in field. Works with HSE and Operations routinely to understand HSE and Operational issues and amend training as required preventing future issues. Performs wellsite visits for developing training material, auditing evaluators/standards and providing On the Job Training (OJT). Keeps records of training materials, evaluations and position cards according to company policies. This position is required to perform safety sensitive functions as defined in the CES Drug and Alcohol Plan. Performs any and all job duties as assigned by supervisory personnel including general labor, as necessary.

Requirements

DOT compliance knowledge
H.S.E.&T program knowledge
Driver and DOT regulated equipment coordination and scheduling
Journey Management System procedures
DOT file compliance
Driver log review and analysis
Vehicle maintenance file auditing
Driver/Vehicle Examinations reporting
Driver vehicle inspection report tracking and auditing
Internal process maintenance for DOT compliance administration
Federal DOT inspections
Communication of defects to mechanics
Pre and post trip inspection report checks
HAZ-MAT load shipping paper inspection
Periodic audit coordination and follow-up
Inquiry and correspondence resolution
Permit management (vehicle registration, fuel reports, trip reports)
Participation in audits, investigations, and meetings
Independent judgment and discretion in compliance recommendations
Driver training and performance evaluations
Post-incident behind-the-wheel re-training
Collaboration with HSE and Operations for training adjustments
Wellsite visits for training material development, evaluator auditing, and OJT
Record keeping of training materials, evaluations, and position cards
Ability to perform safety sensitive functions as defined in the CES Drug and Alcohol Plan.

Responsibilities

Champions the company’s H.S.E.&T program in all aspects of work performed to provide quality service in a safe and efficient manner.
Oversees the coordination and scheduling of drivers and DOT regulated equipment.
Facilitates Journey Management System procedures.
Ensures DOT files are complete and in compliance with relevant regulations.
Reviews and analyzes driver logs in accordance with company and DOT standards.
Audits vehicle maintenance files in accordance with FMCSRs.
Tracks, maintains and produces reports on Driver/Vehicle Examinations from roadside inspections.
Tracks, maintains and audits driver vehicle inspection reports for all DOT vehicles and trailers in accordance with FMCSRs.
Maintains internal processes to ensure efficient administration of DOT compliance.
Performs Federal DOT inspections on company equipment to ensure compliance.
Communicates to mechanics any defects found during inspections.
Checks pre and post trip inspection reports.
Inspects shipping papers for HAZ-MAT loads to ensure compliance.
Coordinates periodic audits and follows up on findings to ensure assets remain in an audit ready status.
Resolves routine inquiries and questions and responds to correspondence or telephone contacts in area of responsibility within guidelines established by District Manager or Company Policy.
Manages all permits, including vehicle registration, fuel reports and trip reports.
Participates in audits, investigations and internal and external meetings.
Exercises independent judgment and discretion in making recommendations to upper management relating to maintaining and improving compliance standards.
Trains and conducts driving performance evaluations on drivers including post-incident behind-the-wheel re-training, both in class and in field.
Works with HSE and Operations routinely to understand HSE and Operational issues and amend training as required preventing future issues.
Performs wellsite visits for developing training material, auditing evaluators/standards and providing On the Job Training (OJT).
Keeps records of training materials, evaluations and position cards according to company policies.
Performs any and all job duties as assigned by supervisory personnel including general labor, as necessary.