Donor Database Coordinator

Tri-Cities Chaplaincy•Richland, WA

1d•$21 - $27•Onsite

About The Position

The Donor Database Coordinator at Tri-Cities Chaplaincy supports financial integrity by ensuring accurate accounting, tracking, and reporting of grant funding, donor contributions, and other financial activities. The role ensures donations, grants, and other funds are recorded, reconciled, and reported in accordance with generally accepted accounting principles (GAAP), donor intent, and regulatory requirements. The coordinator maintains financial records related to grants and contributions, supports financial reporting, assists with audit preparation, and helps ensure compliance with internal policies and external funding requirements. This is a full-time, non-exempt position based at a designated work site in Richland, Washington, with an anticipated schedule of Monday through Friday, 8:00 a.m. to 4:30 p.m. The role contributes to Tri-Cities Chaplaincy’s mission of guiding community members to live their best lives, including through the end of life. Agency-wide expectations include supporting the agency’s mission, vision, and values; participating in community outreach; complying with policies; protecting confidential information; and completing required training and continuing education.

Requirements

Accounting certificate or equivalent formal training in accounting or bookkeeping.
At least 2 years of experience in accounting, bookkeeping, payroll processing, or financial recordkeeping.
Ability to manage multiple tasks while maintaining confidentiality when handling financial information.
Strong attention to detail and ability to maintain a high level of accuracy when processing financial records and accounting transactions.
Proficiency with Microsoft Excel and Microsoft Office applications.
Experience in accounting or finance, with familiarity with or exposure to nonprofit financial practices such as grant tracking, donor contributions, or restricted fund accounting.
Experience with donor database management, including data entry and reports.
Availability to work at a designated work site location.
Ability to read, write, speak, and understand English fluently.
Reliable personal transportation, a valid driver’s license, and vehicle insurance per state requirements.
Pass criminal background and drug screenings and satisfy applicable state and agency health requirements.
Meet the physical and environmental requirements of the position, with or without reasonable accommodation.

Nice To Haves

Associate degree in accounting, finance, or a related field.
Experience working in nonprofit accounting, healthcare accounting, or grant-funded programs.
Experience with fund accounting, donor-restricted funds, or grant financial tracking.
Experience supporting financial audits and financial reporting.

Responsibilities

Ensure accurate accounting, tracking, and reporting of grant funding, donor contributions, and other financial activities.
Ensure donations, grants, and other funds are recorded, reconciled, and reported in accordance with GAAP, donor intent, and regulatory requirements.
Maintain financial records related to grants and contributions.
Support financial reporting.
Assist with audit preparation.
Help ensure compliance with internal policies and external funding requirements.
Demonstrate support for and adherence to the agency’s mission, vision, and values.
Participate in education and outreach activities promoting agency programs, including hospice care, advanced planning, and bereavement services.
Comply with agency policies, procedures, and practices and protect patient and agency information according to HIPAA guidelines.
Complete agency and departmental orientation, required training, ongoing education, policy reviews, and training by designated deadlines.
Maintain reliable personal transportation, a valid driver’s license, and vehicle insurance as required by the state.
Meet applicable health, screening, language, and work-availability requirements.

Benefits

Vacation accrued each pay period based on hours worked.
Sick leave accrued in accordance with Washington State Sick Leave Law.
Wellness days: after the 90-day introductory period, employees may convert up to two accrued sick days annually into wellness days.
Ten paid agency-observed holidays per year, available upon hire.
Bereavement leave: three days for the loss of an immediate family member and two days for the loss of a household pet or service animal.
One paid Community Volunteer Day annually.
Medical, dental, and vision insurance, effective the first of the month following date of hire.
Employer-paid basic life and AD&D insurance, long-term disability, and short-term disability.
Voluntary supplemental life insurance, additional AD&D coverage, and pet insurance.
Voluntary hospital indemnity, critical illness, and accident insurance.
Discounted rate for Life Flight air ambulance.
401(k) plan; employees may contribute upon hire, with employer matching up to 5% beginning the following January or June depending on hire date, after one year of employment.
Mileage reimbursement of $0.72 per mile for eligible positions, subject to change based on IRS rates.
Bilingual Spanish premium pay, subject to proficiency verification.
Certification-based premium pay, as applicable and approved.
Tuition assistance up to $5,250 annually after one year of employment.
Professional development and continuing education through platforms such as Relias Learning and CAPC.