Donor Database Coordinator

Tri-Cities Chaplaincy•Richland, WA

15h•Onsite

About The Position

The Donor Database Coordinator at Tri-Cities Chaplaincy supports financial integrity by ensuring accurate accounting, tracking, and reporting of grant funding, donor contributions, and other financial activities. The role ensures donations, grants, and other funds are recorded, reconciled, and reported in accordance with generally accepted accounting principles (GAAP), donor intent, and regulatory requirements. The coordinator maintains financial records related to grants and contributions, supports financial reporting, assists with audit preparation, and ensures compliance with internal policies and external funding requirements. This is a full-time, non-exempt position based at a designated work site in Richland, Washington. The anticipated schedule is Monday through Friday, 8:00 a.m. to 4:30 p.m. The hiring range is $20.63 to $26.63. Tri-Cities Chaplaincy’s mission is to guide community members to live their best lives, including through the end of life. Its vision is to be the recognized source for expert guidance during a crisis, at and through life’s end, and following a loss. Its values are Accessibility, Integrity, Achievement, and Supportive Environment.

Requirements

Accounting certificate or equivalent formal training in accounting or bookkeeping.
At least 2 years of experience in accounting, bookkeeping, payroll processing, or financial recordkeeping.
Ability to manage multiple tasks while maintaining confidentiality when handling financial information.
Strong attention to detail and ability to maintain a high level of accuracy when processing financial records and accounting transactions.
Proficiency with Microsoft Excel and Microsoft Office applications.
Experience in accounting or finance, with familiarity with or exposure to nonprofit financial practices such as grant tracking, donor contributions, or restricted fund accounting.
Experience with donor database management, including data entry and reports.
Availability to work at a designated work site location.
Maintain reliable personal transportation, a valid driver’s license, and vehicle insurance as required by state law.
Satisfy state and agency health requirements by providing proof of immunization, declinations, or approved accommodations as applicable.
Pass criminal background and drug screenings.
Read, write, speak, and understand English fluently.
Be available to work as assigned or scheduled.
Meet the position’s physical and environmental requirements, with or without reasonable accommodation.
Demonstrate support for and adherence to the agency’s mission, vision, and values.
Maintain knowledge of and comply with agency policies, procedures, and practices.

Nice To Haves

Associate degree in accounting, finance, or a related field.
Experience working in nonprofit accounting, healthcare accounting, or grant-funded programs.
Experience with fund accounting, donor-restricted funds, or grant financial tracking.
Experience supporting financial audits and financial reporting.

Responsibilities

Ensure accurate accounting, tracking, and reporting of grant funding, donor contributions, and other financial activities.
Record, reconcile, and report donations, grants, and other funds in accordance with GAAP, donor intent, and regulatory requirements.
Maintain financial records related to grants and contributions.
Support financial reporting.
Assist with audit preparation.
Ensure compliance with internal policies and external funding requirements.
Participate in education and outreach activities promoting agency programs, including hospice care, advanced planning, and bereavement services.
Protect patient and agency information in accordance with HIPAA guidelines and access information only on a need-to-know basis.
Complete agency and departmental orientation, required training, ongoing education, policy reviews, and training by designated deadlines.
Maintain any current licenses and certifications required for the role.

Benefits

Vacation accrued each pay period based on hours worked.
Sick leave accrued in accordance with Washington State Sick Leave Law.
After the 90-day introductory period, employees may convert up to two accrued sick days annually into wellness days.
Ten paid agency-observed holidays per year, available upon hire.
Bereavement leave: three days for the loss of an immediate family member and two days for the loss of a household pet or service animal.
One paid Community Volunteer Day annually.
Medical, dental, and vision insurance, effective the first of the month following the date of hire.
Employer-paid basic life and accidental death and dismemberment insurance, long-term disability, and short-term disability.
Voluntary supplemental life insurance, additional AD&D coverage, and pet insurance.
Voluntary hospital indemnity, critical illness, and accident insurance.
Discounted rate for Life Flight air ambulance.
401(k) plan with employee contributions available upon hire; employer matching up to 5% begins the following January or June depending on hire date, after one year of employment.
Mileage reimbursement of $0.72 per mile for eligible positions, subject to change based on IRS rates.
Bilingual (Spanish) premium pay, subject to proficiency verification.
Certification-based premium pay, as applicable and approved.
Tuition assistance up to $5,250 annually after one year of employment.
Professional development and continuing education through platforms such as Relias Learning and CAPC.
Purpose-driven work and a collaborative, supportive environment.
Opportunities for learning and career development.