Maintenace & Inventory Documentation Specialist

VoltaGrid•Midland, TX

11d

About The Position

The Documentation Specialist plans, coordinates, and tracks maintenance activities for a fleet of power generation equipment to help ensure units are safe, compliant, reliable, and ready for deployment. The role works with technicians, Operations, Logistics, Inventory, Engineering, vendors, and customers to manage work orders, parts, schedules, repairs, inspections, testing, and fleet readiness. It also supports reporting, audits, reliability improvements, cost control, and continuous improvement across maintenance operations. The position is based in Midland, Texas, is classified as non-exempt, and reports to the Midland Shop Manager. Compensation is $35 per hour plus bonus and benefits. Duties may extend beyond the normal responsibilities of the classification as needed.

Requirements

Strong organizational, planning, and multitasking abilities in a fast-paced maintenance environment.
Excellent verbal and written communication skills and the ability to coordinate across multiple departments.
Ability to analyze maintenance data and make informed decisions about scheduling, resource allocation, and fleet readiness.
High integrity, accountability, professionalism, and dependability.
Ability to work independently while fostering collaboration and teamwork.
Commitment to safety, operational excellence, and customer satisfaction.

Nice To Haves

Working knowledge of power generation equipment, diesel and natural gas engines, maintenance management systems, and shop operations.

Responsibilities

Review fleet maintenance management systems and develop work packages for scheduled maintenance, repairs, inspections, load bank testing, and generator deployment readiness.
Coordinate and prioritize maintenance activities based on operational requirements, safety initiatives, service bulletins, reliability trends, and management directives.
Generate, assign, and track work orders, communicating expectations, priorities, and timelines to shop and field technicians.
Monitor equipment status through the maintenance process and provide updates on availability, repair progress, and deployment readiness.
Coordinate maintenance schedules with Operations, Logistics, Inventory, Engineering, third-party vendors, and customers to minimize downtime and support project timelines.
Support planning and scheduling for generator load bank testing, commissioning, major repairs, engine replacements, and equipment upgrades.
Conduct periodic audits of shop and field maintenance activities for compliance with safety requirements, quality standards, procedures, and documentation requirements.
Coordinate procurement and delivery of parts, tools, specialty equipment, and vendor services needed for maintenance and repairs.
Maintain records of work orders, equipment history, labor utilization, parts consumption, repair costs, and warranty information.
Work with Inventory to monitor parts availability, identify critical spares, maintain stock levels, and support inventory accuracy.
Track fleet performance metrics, reliability trends, maintenance backlogs, and shop productivity indicators, and prepare reports for Maintenance and Operations leadership.
Assist with asset staging, fleet readiness programs, and deployment planning for customer projects and emergency response requirements.
Support continuous improvement initiatives focused on safety, efficiency, quality, cost control, and equipment reliability.