Documentation Specialist

JBW Federal•Washington, DC

5d•Onsite

About The Position

The Document Specialist is responsible for providing ongoing and systematic upload of personnel files into the agency application as well as copying the files on the compact discs for reviews and requesting prior service records from the National Personnel Records Center. During peak processing periods, the volume of work may require shift work into the evening or weekends.

Requirements

Two (2) years records management experience
One (1) year data entry experience
High School Diploma
Advanced knowledge of Microsoft Office programs
Strong customer service skills
Detailed knowledge of duties and responsibilities related to federal human resource, service records from the National Archives, and other agencies.
Management and oversight of records management, assessments, analysis, and inventory experience.

Responsibilities

Uploading personnel files into the agency application.
Copying files onto compact discs for reviews.
Requesting prior service records from the National Personnel Records Center.
Retrieving cases and folders that have multiple documents and each document can have multiple pages; each page should have no more than 2 images.
Removing staples.
Photocopying documents, adjusting settings to ensure legible copies.
Repairing documents to allow proper scanning.
Analyzing contents and making decisions on whether documents are appropriate for official record.
Determining the difference between Administrative, Performance, Legal or Policy documents.
Identifying and marking duplicate copies of documents.
Re-stapling documents.
Fastening documents in folders.
Re-filing documents and/or folders.