Documentation Archivist (3-6 Month Contract)

SGS • Lincolnshire, IL

1d

About The Position

SGS is seeking a Documentation Archivist to scan and manage records, maintain filing lists, and coordinate record storage, retrieval, and destruction with an outside storage supplier. The role also supports client requests for copies and testing records, tracks time for client charges, maintains training documentation, and provides backup assistance with mail, reception, courier shipments, and scanning cover sheets as needed. The position is offered as a 3–6 month contract.

Requirements

• College diploma or equivalent.
• A proven record of improving process effectiveness and being detailed and focused on assigned work.
• Excellent organizational skills and attention to detail.
• Ability to read, understand, and follow work instructions safely, accurately, and promptly.
• Proficiency with computer software including Word, Excel, PowerPoint, and Outlook.
• Proven ability to manage and coordinate multiple projects in a fast-paced, highly professional environment.

Responsibilities

• Scan records to the Intact system.
• Archive records and maintain filing lists for records held at an outside storage location.
• Communicate with the outside storage supplier about archiving, retrieval, and destruction.
• Evaluate the supplier according to SOP QAM-213, Evaluation of Suppliers.
• Arrange copies of records according to client C of A orders and send them to clients.
• Account for time spent on activities so clients can be charged.
• Send records to an approved offsite storage location at a client’s request.
• Provide Scan Packet Cover Sheets and Raw Data Cover Sheets.
• Retrieve and re-file records when requested.
• Provide testing records to clients and SGS personnel.
• Provide mutual backup support to other team members as required.
• Process incoming and outgoing mail when assigned.
• Communicate needed information promptly at all levels to support quick decisions.
• Attend training sessions and keep the training binder current.
• Maintain a training record for every SOP version executed; arrange and document missed training when absent from a training session.
• Assist with reception coverage as needed.
• Assist with preparing courier shipments.
• Prepare and supply scanning cover sheets as requested.
• Perform other responsibilities as assigned.

What This Job Offers

• Education Level: Associate degree