Document Specialist

Gabor Design Build • Village of Germantown, WI

2d • Onsite

About The Position

The Document Specialist will maintain Gabor Design Build’s interactive digital forms. The specialist works on creating structured layouts in Microsoft Excel and converting them into professional, interactive, fillable PDF documents. The entry-level, tech-savvy self-starter will have cutting-edge knowledge of modern spreadsheet formatting, advanced automated formulas, macro creation, and Adobe Acrobat Pro form creation tools. This role offers an excellent opportunity to bring highly efficient, automated document workflows to Southeastern Wisconsin’s leading residential remodeler.

Requirements

• Minimum Associate degree in business administration, digital media, IT, computer science, or a related field; equivalent technical certifications a plus.
• Entry-level experience combined with strong academic, project-based, or self-taught proficiency in advanced digital document workflows.
• Strong knowledge of complex formulas (e.g., XLOOKUP, IF/IFS statements, INDEX/MATCH, and data validation techniques).
• Foundational understanding of writing, editing, and troubleshooting basic macros and VBA scripts.
• Proven ability to link Excel worksheets to external web URLs, web services, and other Microsoft Office or company software tools.
• Solid foundation in Adobe Acrobat Pro, specifically utilizing form automation tools, fields, and digital signature blocks.
• Exceptional focus on formatting alignment, gridlines, formula auditing, spacing, and visual consistency.
• Strong time management skills with the ability to manage multiple form updates and shifting priorities.
• High accountability, a positive attitude, openness to teamwork, and a healthy sense of humor.

Responsibilities

• Design clean, modern, and perfectly aligned form templates using Microsoft Excel.
• Write and implement complex Excel formulas and logical statements to automate data entry within spreadsheets.
• Develop and maintain basic VBA macros within Excel to streamline formatting, clear form inputs, or automate repetitive tasks.
• Insert active hyperlinks, data connections, and dynamic links to external programs, internal databases, and websites within Excel files.
• Use the latest features in Adobe Acrobat Pro to generate fillable text fields, checkboxes, and modern dropdown menus.
• Ensure all corporate documents feature logical tab orders, clear formatting, and multi-device usability.
• Test interactive elements and formula calculations across different devices and PDF readers to ensure consistent functionality.
• Maintain cutting-edge knowledge of document software updates, macros, shortcuts, and digital workflow trends.

Benefits

• Competitive base salary, depending on experience.
• Monthly cell phone reimbursement.

What This Job Offers

• Job Type: Part-time
• Career Level: Entry Level
• Education Level: Associate degree