Document Specialist

Cornerstone Energy Services Inc. • Berlin, CT

16h • $25 - $30 • Onsite

About The Position

This is an in-office, part-time position (2 days per week) where the Document Specialist will maintain an effective Document Control function to ensure compliance with regulations. The role involves managing document changes, creating and maintaining secure archival systems for both physical and electronic records, and providing folder administration for multiple projects. The specialist will also manage an electronic document repository, maintain meeting minutes, administer data document management applications, and monitor document inventory. This position requires managing documentation flow between various internal and external groups and ensuring corrective actions are taken for non-compliance. The role also includes performing administrative assistant duties and other assigned tasks.

Requirements

• Must have excellent computer/internet skills and a thorough working knowledge of Microsoft Word, Excel, PowerPoint, Microsoft Project, and Outlook.
• The ability to communicate ideas and concepts, both verbally and in writing, to all levels of the organization.
• General understanding of regulations pertaining to the energy infrastructure field.
• The ability to organize information in a concise, cohesive manner.
• Bachelor’s degree in Business Administration, or related field.
• Five or more years of experience in a general clerical position.
• Prior experience in administrative assistance and working with Microsoft Word and Electronic Document Management Systems.

Nice To Haves

• Experience in the energy infrastructure industry preferred.

Responsibilities

• Maintain effective Document Control function to ensure compliance to regulations.
• Maintain document change control including revisions, obsolete and archived items.
• Create and maintain a secure document archival system for records that allows for timely retrieval. This includes on-site, off-site and electronic records.
• Have a working knowledge of ROW documentation including, but not limited to: easements, title reports, exhibits, and mapping.
• Provide folder administration by overseeing and maintaining managed documents for multiple projects, ensuring alignment with Company procedures as well as client specific requirements.
• Maintain an electronic document repository system that facilitates the accessibility and ease of retrieval of documents for a virtual organization.
• Maintain internal and external meeting minutes as part of a secure archival system.
• Administer data document management applications with an in depth understanding of how the systems and procedures they support are integrated. Supports ongoing business process reviews to identify improvements to the business process or reduction in cost.
• Monitor document inventory (both hardcopy and electronic) to verify documents are being managed correctly.
• Manage documentation between multiple groups; Project Managers, Engineers, Vendors, Clients, and internal and external offices.
• Responsible for following corrective action for instances of non-compliance.
• Perform all of the duties required of an administrative assistant.
• Perform other duties as assigned.

What This Job Offers

• Job Type: Part-time
• Career Level: Mid Level