Document Specialist - Houston

Bracewell • Houston, TX

18d

About The Position

The Document Specialist creates, formats, revises, and proofreads complex legal and business documents using Microsoft Office 365 and Adobe Acrobat. The role applies advanced Microsoft Word features and legal document production tools to produce accurate, polished documents that comply with firm formatting standards. It also troubleshoots document formatting and production issues, maintains templates and style standards, and supports attorneys and staff with document production requests.

The specialist prepares and edits pleadings, agreements, closing binders, tables of contents, tables of authorities, redlines, briefs, and transactional documents. The position uses tools such as DocXTools, MultiLevel Styles, Contract Companion, and Litera Compare, along with Adobe Acrobat Pro, to create and manage documents and PDFs. It also uses transcription tools to produce or edit documents from dictated content and audio files, and conducts quality reviews of formatting, grammar, punctuation, citations, numbering, and presentation.

The role promotes adherence to document standards and production procedures, assists with special projects and process improvements, supports implementation of document production technologies, and stays current on legal technology tools and industry practices.

Requirements

• Advanced proficiency in Microsoft Office 365, particularly Word, PowerPoint, Excel, and Outlook.
• Extensive experience with document formatting, document production, and legal document management.
• Strong knowledge of Adobe Acrobat Pro and PDF document production.
• Excellent written and verbal communication skills.
• Exceptional attention to detail and commitment to document quality and accuracy.
• Ability to manage multiple projects and deadlines in a fast-paced professional environment.
• Strong organizational, analytical, and problem-solving skills.
• Ability to work independently and collaboratively within a team.
• Minimum 5 years of document production, word processing, legal secretary, document specialist, or related experience in a law firm or professional services environment.

Nice To Haves

• Associate's or Bachelor's degree in Business, English, Communications, Legal Studies, or a related field preferred.
• Experience preparing complex legal documents, tables of authorities, tables of contents, redlines, and closing binders preferred.
• Experience with legal document production software, template management, and document management systems preferred.

Responsibilities

• Create, format, revise, and proofread complex legal and business documents using Microsoft Office 365 and Adobe Acrobat.
• Apply advanced Microsoft Word features, including styles, templates, numbering, cross-references, tables, and document automation tools, to meet firm formatting standards.
• Troubleshoot and resolve document formatting and production issues while ensuring consistency, accuracy, and professional presentation.
• Use document productivity software and add-ins, including DocXTools, MultiLevel Styles, Contract Companion, and Litera Compare.
• Prepare and edit pleadings, agreements, closing binders, tables of contents, tables of authorities, redlines, briefs, and transactional documents.
• Create, revise, and maintain document templates and style standards to support firm-wide consistency and efficiency.
• Use Adobe Acrobat Pro to create, edit, secure, combine, redact, and manage PDF documents.
• Convert documents between formats while preserving formatting integrity and performing quality control.
• Use transcription tools and software to produce and edit documents from dictated content and audio files.
• Review documents for accuracy in formatting, grammar, punctuation, citations, numbering, and presentation.
• Promote adherence to firm document standards, best practices, and document production procedures.
• Provide guidance and support to attorneys and staff regarding document formatting and production requests.
• Assist with special projects, process improvements, and implementation of document production technologies.
• Stay current on document production software, legal technology tools, and industry best practices.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed