Document Services Supervisor

NAES • Spring, TX

21h • Onsite

About The Position

About NAES At NAES, you’ll find engaging and challenging career opportunities in the power generation, renewable energy and industrial construction industry. At every level of the company, we share a common goal: To instill confidence in our clients through our steadfast commitment to safety, integrity and quality of work. NAES is largest independent operator of power facilities in the industry, operating more than 190 power plants throughout the United States, Canada, Mexico and the UK that span all technologies and provide over 49 GW of capacity. With the strength of 4000 people, our growing family of companies now addresses the entire life cycle of power generation and other industrial plants. Job Summary The Documentation Services Supervisor reports to the Documentation Manager and performs the following duties: Responsible for coordinating technical documentation preparation for documentation projects. Coordinates and tracks all document preparation for multiple documentation projects to ensure timely submittals. Responsible for assigning and monitoring technical writers to ensure flawless documentation preparation. Coordinates with technical advisors and subject matter experts for document composition and review. Performs reviews and modifications to technical documentation prior to submission to client as well as coordinating information exchanges as required. Arranges status updates and information exchange with customers. Responsible for assisting the documentation department on an overflow basis for project support. The Documentation Services Supervisor is also required to be familiar with a large variety of the fields’ concepts, practices, and technologies They must rely on extensive experience and judgment to plan and accomplish goals and need to work independently and possess solid communication skills for coordination with clients.

Requirements

• Excellent time management, organizational skills, and extreme attention to detail.
• Strong working knowledge and ability to read blueprints, schematics, and interpret Engineering documents: Piping and Instrumentation Diagrams (P&ID’s), Process Flow Diagrams, General Arrangements, etc.
• Proficient across various disciplines mechanical, electrical, and controls preferred with a wide degree of project ownership and flexibility is required.
• Must have the ability to effectively present information, respond to questions from groups of managers, clients, and customers.
• Ability to successfully manage personnel across multiple projects.
• Ability to review technical documentation for administrative and technical accuracy.
• Extensive knowledge of Microsoft software programs and PDF editors i.e. Word, Excel, Outlook, Visio, and Adobe.
• Ability to track project status, generate project status reports, and meet deadlines within budget and schedule.
• Adept in collaborating with customers, programmers, engineers, operators, maintenance personnel, and subject matter experts during drawing development phase to ensure the product matches overall project scope.
• Ability to independently research, develop, and review unfamiliar systems.
• Ability to work at desk for extended periods of time.
• Ability to perform system walkdowns at client facility, including climbing stairs and wearing proper personal protective equipment.
• Bachelor's degree (B.S.) from four-year College or university in an engineering or technically advanced field; or six to ten years related experience and/or training; or equivalent combination of education and experience.
• Minimum of two years of project management or supervisory experience.
• Five or more years’ experience in documentation and technical writing.
• Must possess a background in power generation, Petro-chemical, or similar heavy industrial plant environment.
• All employees will participate in the Fitness for Duty Program. This program includes a post-offer physical examination and drug screening and post-employment random drug screening.
• There are extensive smoking restrictions in and around the facility.
• Safety is a core value of NAES and as a condition of employment, all employees are expected to be mentally alert and work safely at all times.
• Additionally, employees are required to adhere to all safety warnings and posted safety signs whenever on company property.
• Furthermore, employees must follow all NAES safety rules and procedures.
• Effectiveness in carrying out this responsibility is part of the evaluation of each employee’s performance.
• NAES is committed to a diverse and inclusive workplace. It is the practice of NAES to seek employees of the highest quality and to select individuals on the basis of merit and competence, without regard to race, color, religion, national origin, gender, gender identity, sexual orientation, age, disability, military status or affiliation protected under USERRA, or any other basis of discrimination prohibited by applicable local, state and federal law.

Responsibilities

• Assigns Technical Writers as necessary to create documentation including but not limited to Operating Procedures, As-Built Piping and Instrumentation Diagrams, Asset Identification, and Maintenance Procedures.
• Ensures that each document the writer creates is technically accurate and compliant with the predefined technical writing process.
• Develops documentation project trackers and schedules.
• Works alongside the CAD Supervisor for P&ID projects to provide status updates, information exchange, and drawing delivery with the client.
• Coordinate with CAD Supervisor and field walkdown team to ensure accuracy of field sketches during drawing creation and review.
• Maintains records and files of work and revisions.
• Creates and maintains a large Technical Library, including gathering and sorting source and background materials.
• Perform assessments of customer documentation for technical accuracy.
• Develop, as needed, and ensure adherence to consistent style and formatting guidelines as defined by the Documentation Department or the client.
• Manages company documentation projects from pre-sales initiation to long-term customer satisfaction.
• Manages and directs the technical writer team in accomplishing project timelines, budgets, and quality goals.
• Collaborates with customers, programmers, engineers, operators, maintenance personnel, and subject matter experts during document design phase to gain an understanding of the product, equipment, and overall project scope.
• Coordinates with the Sales Department to generate project proposals and project design.
• Works with the Documentation Manager to ensure adequate personnel and resources are available for each project.
• Participates in the writing of technical documents, training manuals, operating procedures, technical specifications and reviewing engineering documents and drawings.
• Adheres to and ensures compliance with all Company policies, rules, procedures, and standards.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Number of Employees: 501-1,000 employees