Document Manager

Aecon • Toronto, ON

3d

About The Position

The ONxpress Civil Joint Venture, comprised of Aecon Infrastructure Management Inc. and FCC Canada Ltd., is delivering civil and track works for Metrolinx’s GO Expansion program. This program aims to increase GO service across the network, enabling two-way service every 15 minutes or better on core routes. The project involves new track construction, station renovations, and infrastructure upgrades, generating significant job opportunities. This role is a backfill position within the Design & Construction team responsible for modernizing the regional rail infrastructure.

Requirements

• Completion of a diploma in a related discipline or a combination of education, training, and experience in Document Management
• Minimum 8+ years of experience in computerized and/or manual document control management or related field, preferably in an engineering or related industry
• Experience in various electronic drawing file formats
• Advanced proficiency with applicable software applications in related field (MS Office, SharePoint, Adobe Acrobat Professional, Aconex, Unifier, Autodesk Construction Cloud (ACC)).
• Knowledge of project documentation and engineering terminology
• Strong written, verbal, communication, and interpersonal skills to manage various stakeholders, from client to subcontractors, and internally from team members, contributing teams, management, and leadership
• Demonstrated ability for people management and team effectiveness.

Nice To Haves

• Aconex proficiency would be an asset.
• Previous experience on construction projects is a plus

Responsibilities

• Design, implement, and enhance document control frameworks, processes, and systems to support effective project documentation management.
• Oversee and mentor the document control team, ensuring high standards of accuracy, consistency, and timeliness in all deliverables.
• Maintain document management standards, including versioning, distribution, filing, and archival procedures; Define them when required.
• Maintain the quality and integrity of all project documentation, such as drawings, technical specifications, contracts, permits, and correspondence.
• Work closely with project managers, engineers, subcontractors, and stakeholders to streamline document workflows and ensure prompt reviews and approvals.
• Administer and optimize document control systems and tools to improve document tracking, accessibility, and retrieval.
• Monitor and enforce compliance with relevant regulations, industry standards, and internal policies governing document control.
• Provide guidance and training to project teams on document management practices and system usage.
• Produce and analyze reports on document control performance, including progress updates, key metrics, and audit outcomes.

Benefits

• Comprehensive medical and dental program
• RRSP with company matching
• Potential to participate in our discretionary, performance based bonus program

What This Job Offers

• Job Type: Full-time
• Career Level: Senior
• Education Level: Associate degree