DOCUMENT/RECORDS MANAGER

CLJ Consulting And Contracting LLC • New York, NY

8d • Onsite

About The Position

This role is responsible for managing and maintaining an organization's records throughout their lifecycle. This includes preparing records for transfer and disposition, ensuring accuracy through proofreading and editing, conducting research, composing correspondence, and performing various organizational tasks such as indexing and inventory preparation. The position also involves managing access, retrievals, preservation, and security of records, as well as handling digitization, electronic tracking, and quality checks to ensure data integrity and system capability. The Document/Records Manager will also be responsible for document distribution, control, and reassembly, as well as processing various media formats.

Requirements

• Bachelor’s degree from an accredited college, university, school, or educational institution recognized by the U.S. Department of Education.
• Minimum four (4) years Document Management/Control experience.
• Experience may be considered in lieu of education.
• Ability to provide a favorable credit history.
• Communicates clearly, both orally and in writing.
• Highly organized with strong attention to detail.
• Proficient in word processing, Adobe Acrobat, and computer software for preparing forms, documents, and correspondence
• Knowledge of records management (lifecycle, retention schedules, and disposition) and ability to apply policy requirements.
• Knowledge of document control (intake, screening, distribution) and maintaining records in internal electronic systems.
• Skill in organizing, indexing, and preparing inventories (including box-level culling) to support accurate retrieval.
• Skill in scanning/digitization workflows, OCR correction (e.g., Adobe Acrobat), and quality control for accuracy and formatting.
• Ability to research and retrieve records across physical and electronic repositories and document results.
• Knowledge of records security, access controls, and chain-of-custody practices for handling sensitive information.
• Skill in tracking, logging, and reporting status and metrics using electronic trackers and standard documentation.
• Skill in preparing records for storage and transfer (labeling, barcoding, Bates stamping) and handling multiple media formats.
• Ability to handle, assemble/disassemble, and reassemble documents accurately; strong attention to detail and ability to meet deadlines.

Nice To Haves

• N/A

Responsibilities

• Prepare records for on/off-site transfer and disposition
• Proofread, edit, and correct text files created using Optical Character Recognition (OCR) programs such as Adobe Acrobat
• Complete log sheets and reports on tasks’ progress
• Conduct research (electronic/physical)
• Compose correspondence
• Perform organization (indexing)
• Prepare records inventories
• Perform access, retrievals, preservation, and assigned security
• Create and perform box inventory indexing and culling
• Perform and implement appropriate retention
• Process incoming off-site records
• Perform scanning/digitization (paper conversion)
• Perform and maintain electronic inventory tracking
• Perform labeling, barcoding, bates stamping
• Perform other data/information collection activities, including document screening
• Perform document/record maintenance within assigned divisional internal systems
• Perform quality checks related to the review of documents for accuracy, formatting, and system capability
• Perform document distribution and control
• Copying and faxing
• Assemble/disassemble documents as required to ensure original documents are reassembled exactly to the original state
• Retrieve and process various media formats, tabs, numbers, labels, and assemble
• Other duties as assigned

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level