Document Imaging Assistant

University of Rochester • Town of Henrietta, NY

8d • $18 - $25 • Onsite

About The Position

The Document Imaging Assistant transfers paper and virtual documents into an electronic medical record (EMR). The role prepares, scans, indexes, and quality-checks documents before they are placed in the appropriate EMR, and analyzes missing information to determine how it should be resolved.

The assistant screens incoming documents for appropriate placement and checks whether they are already present in the patient’s EMR. They prepare and prioritize batches, communicate with providers and office personnel as needed, scan documents using imaging software, and ensure accurate indexing and image quality. They review scanned documents for accuracy, resolve errors, and approve their final submission to the EMR. The position also prepares, retains, or summarizes data, records, and reports, and performs other duties as assigned.

Requirements

• High school diploma or equivalent.
• One year of relevant experience.
• Equivalent combination of education and experience may be considered.

Nice To Haves

• Associate's degree.
• Medical terminology experience.
• Electronic medical records experience.

Responsibilities

• Prepare medical record documents for scanning and screen incoming documents for appropriate placement in the EMR, checking that they are not already present.
• Analyze documents with missing information, such as barcodes or patient identifiers, and determine an appropriate resolution.
• Batch documents in proper order for prioritization using document types and tracking dates; use judgment when outside-organization documents exceed allowable scanning limits.
• Communicate with providers and office personnel as needed to verify documentation for EMR placement.
• Scan documents using imaging software that interfaces with an EMR; ensure image quality and calibrate the scanner as appropriate.
• Index each document using defined data elements and ensure it is assigned to the correct patient, account, and document type.
• Review scanned documents for alignment, readability, and completeness.
• Perform quality checks by comparing electronic documents to paper batches; verify patient, account, and document type, and correct errors through rearrangement, relocation, or replacement of documents as needed.
• Approve final submission of scanned medical record documents into the EMR.
• Prepare, retain, and/or summarize data, records, and reports.
• Perform other duties as assigned.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED