Document Digitization Specialist (temporary contract)

Klik Solutions, LLC • Baltimore, MD

8d • $45,000 - $50,000 • Onsite

About The Position

Klik Solutions is hiring two detail-oriented, dependable Document Digitization Specialists for a full-time, temporary W-2 assignment supporting a large-scale, onsite legal-records digitization project. The team will prepare, scan, index, and quality-check approximately 3 million pages of confidential physical records and convert them into organized, searchable electronic documents. The project-based assignment is expected to last up to 12 months, depending on project needs. This is an hourly, non-exempt position. Employees must accurately record all hours worked and will receive overtime pay as required by applicable law. Eligibility for leave and benefits is determined by applicable law and the terms of Klik Solutions’ plans and policies. Continued employment after the project ends is not guaranteed. Klik Solutions is an Equal Opportunity Employer committed to providing equal employment opportunities to all qualified applicants.

Requirements

• High school diploma or equivalent.
• Basic proficiency with Windows operating systems, electronic file management, and standard computer applications.
• Strong attention to detail, organizational skills, and commitment to accuracy.
• Ability to follow established processes and perform repetitive tasks consistently.
• Excellent time management, reliability, and ability to meet productivity expectations.
• Ability to work independently and collaboratively in an onsite team environment.
• Demonstrated ability to handle confidential information professionally and responsibly.
• Ability to sit or stand for extended periods and handle documents repetitively.
• Ability to lift or move document boxes weighing up to 25 pounds, with reasonable accommodations where applicable.

Nice To Haves

• Previous experience in document scanning, digitization, records management, or data entry.
• Familiarity with high-volume scanning equipment, OCR technology, and PDF software.
• Experience handling confidential legal, medical, financial, or similar sensitive records.

Responsibilities

• Prepare physical records for scanning by organizing documents, removing bindings, and maintaining original document order.
• Operate high-volume document scanners to convert physical records into searchable electronic PDF files using established scanning and OCR standards.
• Accurately index, name, categorize, and organize electronic documents according to client requirements and established filing conventions.
• Perform quality-control checks to ensure scanned documents are complete, legible, properly aligned, and accurately indexed.
• Identify and resolve scanning errors, missing pages, document discrepancies, and other quality concerns.
• Securely save and maintain digitized records within the client’s designated electronic filing system.
• Restore physical documents to their original folders and storage locations after processing.
• Maintain accurate daily production records and work toward established project goals.
• Follow confidentiality, information security, and document-handling procedures when working with sensitive client records.
• Collaborate with the project lead and team members to address challenges, maintain workflow efficiency, and meet deadlines.
• Produce accurate, complete, searchable digital records in accordance with project standards and meet daily scanning and indexing productivity targets while maintaining quality.
• Support timely completion of project milestones through reliable attendance, communication, and consistent performance.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED