Document Digitization Specialist (temporary contract)

Klik Solutions • Baltimore, MD

3d • Onsite

About The Position

Klik Solutions is seeking two detail-oriented, dependable Document Digitization Specialists for a full-time, temporary W-2 assignment supporting a large-scale onsite legal-records digitization project. The team will prepare, scan, index, and quality-check approximately 3 million pages of confidential physical records, converting them into organized, searchable electronic documents. The project-based position is expected to last up to 12 months, depending on project needs.

This is a temporary, hourly, non-exempt W-2 position employed by Klik Solutions. Employees must accurately record all hours worked and will receive overtime pay as required by applicable law. Eligibility for leave and benefits is determined by applicable law and the terms of Klik Solutions’ plans and policies. Continued employment after the project ends is not guaranteed.

Requirements

• High school diploma or equivalent.
• Basic proficiency with Windows operating systems, electronic file management, and standard computer applications.
• Strong attention to detail, organizational skills, and commitment to accuracy.
• Ability to follow established processes and perform repetitive tasks consistently.
• Excellent time management, reliability, and ability to meet productivity expectations.
• Ability to work independently and collaboratively in an onsite team environment.
• Demonstrated ability to handle confidential information professionally and responsibly.

Nice To Haves

• Previous experience in document scanning, digitization, records management, or data entry.
• Familiarity with high-volume scanning equipment, OCR technology, and PDF software.
• Experience handling confidential legal, medical, financial, or similar sensitive records.

Responsibilities

• Prepare physical records for scanning by organizing documents, removing bindings, and maintaining the original document order.
• Operate high-volume document scanners to convert physical records into searchable electronic PDF files using established scanning and OCR standards.
• Index, name, categorize, and organize electronic documents according to client requirements and established filing conventions.
• Perform quality-control checks to ensure scanned documents are complete, legible, properly aligned, and accurately indexed.
• Identify and resolve scanning errors, missing pages, document discrepancies, and other quality concerns.
• Securely save and maintain digitized records within the client’s designated electronic filing system.
• Restore physical documents to their original folders and storage locations after processing.
• Maintain accurate daily production records and work toward established project goals.
• Follow confidentiality, information security, and document-handling procedures when working with sensitive client records.
• Collaborate with the project lead and team members to address challenges, maintain workflow efficiency, and meet project deadlines.
• Meet daily scanning and indexing productivity targets while maintaining quality and support project milestones through reliable attendance, communication, and consistent performance.

What This Job Offers

• Job Type: Full-time
• Education Level: High school or GED