Document Coordinator

LLNL • Livermore, CA

6h • $79,920 - $117,312 • Onsite

About The Position

Lawrence Livermore National Laboratory is hiring multiple Weapons Production Group (WPG) Document Coordinators in the Defense Technologies Engineering Division/Weapon Technologies and Engineering Program. The role works independently under established procedures to assess business, operational, and organizational requirements and deliverables, and to develop, approve, and implement administrative and operational activities. It requires full-time on-site presence and may be filled at either of two levels, with additional responsibilities at the E01.2 level.

The coordinator oversees quality-control documentation for Weapon Technologies and Engineering projects within the Nuclear Security Enterprise and helps administer the Windchill configuration-management release process. The work includes monitoring Engineering Authorization and text and graphic drawing electronic-release workflows, preparing and marking up technical documents in Microsoft Word and EA applications, coordinating workload and deadlines, communicating across teams and platforms, and working with Nuclear Security Enterprise design and production agencies. The position also supports engineers, quality engineers, and management with release workflows and processes, and reports performance and quality-assurance metrics.

At the E01.2 level, responsibilities additionally include analyzing data and specifications for accuracy, coordinating resolution of data-quality issues, communicating changes to affected stakeholders, serving as a contact for Nuclear Security Enterprise Hub product-definition release issues, contributing to quality-control documents and reports, and participating in off-site testing, which may require travel. This career-indefinite position requires the ability to obtain and maintain a DOE Q-level clearance and U.S. citizenship.

Requirements

• Ability to obtain and maintain a Department of Energy Q-level clearance; U.S. citizenship is required.
• Associate degree or equivalent combination of education and related experience.
• Experience and comprehensive knowledge of Microsoft Office business applications, primarily Word and Excel, use of templates, and Adobe Pro.
• Knowledge and understanding of classified document-control, email, and computing procedures.
• Understanding of standards, procedures, and techniques for document quality control.
• Experience interfacing with personnel at multiple levels and communicating technical information to users.
• Discretion and problem-solving skills to resolve issues, with strong attention to detail.
• Ability to collaborate, work as part of a team, and recommend and communicate process improvements.
• Experience multitasking in a dynamic environment under time constraints, with general task definition and changing priorities.
• Ability to travel.
• At the E01.2 level, a bachelor's degree or equivalent combination of education and related experience.
• At the E01.2 level, experience gathering and analyzing quality-control data for accuracy and completeness and developing quality-control documentation and reports independently or as part of a team.
• At the E01.2 level, experience providing or defining process flow and conducting comprehensive assessments to meet quality-control milestones.

Nice To Haves

• Knowledge of Defense Programs Business Process Systems (DPBPS).
• Knowledge and experience in nuclear weapons program stockpile systems, components, classified materials, experimental data, and related diagnostic and testing equipment.
• Knowledge of Windchill and Enterprise Lifecycle Management (ELM).

Responsibilities

• Oversee the quality-control documentation process for WTE projects within the Nuclear Security Enterprise.
• Assist with administration of the Windchill configuration-management release process by monitoring Engineering Authorization and text and graphic drawing electronic-release workflows.
• Coordinate with team members to produce quality technical documents for release, follow strict formatting standards, and incorporate document markups using Microsoft Word and EA applications.
• Follow up consistently and complete work accurately and thoroughly while adapting to interruptions, changing priorities, and a dynamic work environment.
• Prioritize daily workflow, delegate tasks, and manage workload distribution to ensure documents are ready when needed; handle multiple tasks effectively.
• Communicate frequently with team members across multiple platforms and interact regularly with Nuclear Security Enterprise design and production agency contacts.
• Assist engineers, quality engineers, and management with Engineering Authorization workflows and processes, including release procedures in Enterprise under Defense Programs Business Process Systems constraints.
• Ensure accurate reporting of WPG performance statistics and WTE Quality Assurance Manager metrics to the LLNL Production Operations point of contact.
• At the E01.2 level, gather and analyze data and specifications to verify the accuracy of quality-control documentation and process flow.
• At the E01.2 level, coordinate resolution of data-quality issues and communicate the effects of new or modified data requirements to affected stakeholders.
• At the E01.2 level, serve as the point of contact for Nuclear Security Enterprise Hub issues related to product-definition release processes.
• At the E01.2 level, contribute to developing and implementing quality-control documents and reports and participate in off-site testing, which may require travel.
• Perform other duties as assigned.

Benefits

• Flexible benefits package
• 401(k)
• Relocation assistance
• Education reimbursement program
• Flexible schedules, depending on project needs

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree