Document Controller

CECO Environmental • Addison, TX

22h • Onsite

About The Position

CECO Environmental is a global leader in providing sustainable solutions for industrial air, water, and energy transition. Since 1966, we’ve been addressing the world’s most pressing environmental challenges. Our mission is to protect people, the environment, and industrial equipment, making a tangible impact across industries like renewable energy, semiconductor manufacturing, power generation, and water treatment. As a purpose-driven company, we foster a culture of innovation, collaboration, and integrity, ensuring that every project we undertake creates lasting positive change. At CECO, you’ll be part of a growing, dynamic team committed to a cleaner, safer, and more sustainable future. We are proud to share that CECO was named one of Newsweek’s America’s Greatest Companies for 2025 and that Forbes recognized CECO as one of America’s Most Successful Small‑Cap Companies for 2026, marking our third consecutive year on the Forbes list. CECO Environmental is a publicly traded company on the NASDAQ under the ticker CECO, reflecting our strong growth, financial performance, and commitment to delivering value to shareholders. As part of the CECO Environmental family of brands, Peerless Emissions Control plays a critical role in delivering specialized air solutions that protect both people and the environment. By joining our team, you’ll contribute to our shared mission of protecting global industrial operations and shaping the future of environmental stewardship. The Document Controller is responsible for the management, control, and maintenance of company and project-related documents in accordance with organizational policies and compliance standards. This role ensures accuracy, quality, and integrity of documentation throughout its lifecycle including creation, review, revision, distribution, and archival. The Document Controller serves as the primary point of contact for internal teams, external partners, auditors, and clients regarding documentation processes, version control, and information governance.

Requirements

• Diploma or Degree in Business Administration, Engineering, Project Management, Information Management, or related field.
• Typically 3–5 years of experience in document control within engineering, manufacturing, construction, oil & gas, or similar technical environments.
• Experience with electronic document management systems (EDMS), such as Aconex, Procore, SharePoint, SAP, Oracle, or similar platforms.
• Strong proficiency in MS Office Suite (Excel, Word, PowerPoint).
• Familiarity with file naming conventions, metadata tagging, and document numbering systems.
• Knowledge of document control standards, best practices, and lifecycle management.
• Understanding of quality management systems (QMS), recordkeeping requirements, and auditing processes.
• Ability to manage large volumes of documents and prioritize tasks.
• Ensures accuracy, consistency, and completeness of documentation.
• Clear written and verbal communication with cross-functional teams.
• Ability to quickly learn and administer documentation systems.
• Tracking, reporting, and identifying gaps or process inefficiencies.
• Ability to work independently and collaboratively under tight deadlines.
• Ability to understand technical terminology, drawings, and specifications.
• Strong problem-solving capabilities to resolve documentation discrepancies.
• Ability to Travel if required

Nice To Haves

• Awareness of engineering drawings, ISO standards, or construction documentation is a plus.

Responsibilities

• Maintain and manage all controlled documents, including procedures, drawings, specifications, manuals, reports, and correspondence.
• Implement and enforce document control processes, templates, naming conventions, approval workflows, and retention standards.
• Receive, review, log, and distribute incoming and outgoing project documentation through the established document control system (DCS).
• Ensure accurate version control and prevent use of outdated documents in operations or project execution.
• Monitor documentation workflows to ensure timely review, approval, and release by responsible stakeholders.
• Track and report document status, outstanding actions, overdue approvals, and quality compliance issues.
• Maintain document registers, metadata, audit trails, and distribution matrices.
• Support teams with generating, revising, formatting, and uploading project documentation.
• Administer the document management system (SharePoint, Aconex, Procore, Meridian, etc.) and provide first-level user assistance.
• Conduct regular audits to ensure compliance with document control procedures and company quality management standards.
• Ensure secure storage and accessibility of documents while protecting confidentiality and restricted access materials.
• Prepare documentation packages, transmittals, submittals, and records for clients, regulatory agencies, and auditors.
• Coordinate with engineers, project managers, procurement, HSE, and operations teams to ensure documentation completeness.
• Support continual improvement initiatives for documentation processes, templates, and digital workflows.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree