Document Controller

Nscale

4d • $80,000 - $120,000 • Hybrid

About The Position

Nscale is seeking a highly organised and detail-oriented Document Controller to manage project documentation across the Monarch Compute Campus development. This role will support design, construction, gas infrastructure, and microgrid workstreams from Nscale's Houston project office. The Document Controller will be responsible for maintaining accurate document control systems, ensuring that all project information is current, correctly formatted, approved, and distributed to the right stakeholders at the right time across multidisciplinary teams in Houston, the Point Pleasant site, and the wider partner ecosystem.

Requirements

• 5+ years of experience in document control or information management within data centre, energy, or mission-critical construction environments.
• Proficient in Procore; experience with Aconex, SharePoint, or comparable EDMS platforms.
• Strong understanding of construction and engineering documentation, revision control, and approval workflows.
• Highly organised, detail-oriented, and capable of managing large volumes of technical information.
• Excellent communication skills and ability to coordinate across multiple teams and stakeholders.
• Proactive, solutions-driven, and able to work independently within a fast-paced, high-growth environment.
• Houston-based; willingness to travel periodically to the Point Pleasant, WV site.

Responsibilities

• Establish, maintain, and manage document control systems for the Monarch Compute Campus in accordance with Nscale's standards and procedures.
• Ensure all project documentation — including design drawings, specifications, contracts, regulatory filings, reports, and correspondence — is accurately logged, version-controlled, and traceable.
• Review incoming and outgoing documents for accuracy, completeness, and correct formatting before release.
• Manage document workflows, approvals, and distribution through designated document control platforms (e.g. Procore, Aconex, SharePoint).
• Implement document control protocols that comply with Nscale's governance framework and US federal, state, and local regulatory requirements.
• Monitor adherence to naming conventions, revision management, and transmittal procedures across all internal and external contributors.
• Maintain up-to-date audit trails, ensuring traceability and accountability for all document submissions and approvals — including those supporting WVDEP, PHMSA, and FERC filings.
• Support internal and external audits by providing complete, accurate document records as required.
• Work closely with Project Managers, Design Managers, EPC partners, and Nscale leadership to ensure information is exchanged efficiently and accurately.
• Coordinate the flow of information between Nscale's Houston, Point Pleasant, and partner teams.
• Provide document control training and onboarding to project participants to maintain consistent standards and best practices.
• Prepare reports and dashboards summarising document status, approvals, and outstanding actions.
• Champion best practice in digital document management and data governance, supporting Nscale's technology-led approach to project delivery.
• Regularly review and improve document control procedures, identifying opportunities for automation and efficiency.
• Ensure all project documentation is archived correctly at project close-out for long-term retrieval and record retention.

Benefits

• Competitive base salary with annual reviews
• Performance bonus and long-term incentive eligibility
• Comprehensive medical, dental, and vision coverage
• 401(k) retirement plan with company match
• Generous PTO plus US federal holidays
• Flexible workplace

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed