Document Controller

The Shaw Group, LLC • Walker, LA

5d • Onsite

About The Position

A Document Controller is responsible for managing, organizing, tracking, and maintaining company documents to ensure accuracy, security, and compliance with organizational and regulatory requirements.

Requirements

• Diploma or bachelor’s degree in business administration, Information Management, Engineering, or a related field.
• Experience in document control, records management, or administrative support.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Familiarity with document management software such as Aconex, SharePoint, EDMS, Procore, or similar systems.
• Strong organizational and time-management skills.
• Excellent attention to detail and accuracy.
• Good communication and interpersonal skills.
• Ability to manage multiple documents and deadlines simultaneously.

Nice To Haves

• Ultimately be certified in all NDE disciplines.

Responsibilities

• Control the creation, review, approval, distribution, and archiving of documents.
• Maintain document management systems (DMS) and filing structures.
• Ensure all documents are properly numbered, formatted, and version-controlled.
• Track document revisions and maintain document history records.
• Distribute documents to relevant departments, clients, contractors, and stakeholders.
• Monitor document submission schedules and ensure deadlines are met.
• Retrieve documents upon request and maintain confidentiality of sensitive information.
• Conduct regular audits to verify document accuracy and compliance.
• Coordinate with project teams, engineers, quality assurance personnel, and management regarding document requirements.
• Ensure compliance with company standards, industry regulations, and quality management systems.
• Register incoming and outgoing documents.
• Maintain document registers and tracking logs.
• Prepare transmittals for document distribution.
• Archive completed project documents.
• Generate document status reports for management.
• Support quality assurance and compliance audits.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree