Document Controller

Binnie • Burnaby, BC

6d • CA$74,100 - CA$95,000 • Onsite

About The Position

Binnie is seeking a Document Controller to join their Transportation Major Projects Division in Burnaby, BC. This full-time role involves providing Owner's Engineer and Project Delivery services for major infrastructure projects. The Document Controller will work with experienced Project Managers and a talented engineering team to ensure client needs are met and will have opportunities for advancement. The division has recently worked on projects such as the Patullo Bridge Replacement Project, Fraser River Tunnel Project, and Steveston Interchange Project.

Requirements

• A minimum 6-12+ years in document control within a civil engineering or construction environment.
• Diploma or Bachelor’s degree in Business Management or Administration, Information Management, Engineering Technology, Construction Management, Project Management, or a related field.
• Experience supporting or managing project execution plans, workflows, governance frameworks, or information management processes.
• Hands-on experience administering EDMS platforms such as SharePoint, ProjectWise, Procore, Autodesk Construction Cloud, or similar systems.
• Experience in establishing and maintaining project folder structures and document naming conventions.
• Strong knowledge of document control principles, including lifecycle management, version control, and archiving.
• Excellent organizational, time management, and prioritization skills, with the ability to manage multiple projects concurrently.
• Strong attention to detail, with a commitment to producing accurate, high-quality work.
• Effective communication and collaboration skills, with the ability to work in multidisciplinary team environments.
• Proven ability to build positive working relationships and navigate challenges constructively.
• Valid Class 5 Driver’s License and access to a personal vehicle.

Nice To Haves

• Knowledge of ISO 9001 quality management principles is an asset.

Responsibilities

• Lead the development, implementation, and continuous improvement of document control protocols and systems in alignment with project execution plans and client requirements.
• Serve as the lead for document control and information management workstreams, including planning, coordination, execution, and reporting across assigned projects.
• Act as the primary liaison for all incoming and outgoing submittments in accordance with established document control procedures.
• Serve as the key point of contact for document control–related queries, collaborating with stakeholders, consultants, contractors, and support staff.
• Work as part of the Owner’s Engineer/project delivery team on major projects.
• Establish and maintain project data rooms and electronic document management system (EDMS) folder structures.
• Define, implement, and enforce document naming conventions.
• Conduct project performance, as well as quality control and assurance activities.
• Manage and support EDMS platforms such as SharePoint, ProjectWise, Procore, Autodesk Construction Cloud, or similar systems.
• Train and support project team members on document control protocols and systems.
• Manage incoming and outgoing project correspondence and documents.
• Maintain accurate records of document status, including version control, metadata tagging, distribution history.
• Coordinate document distribution and retrieval across internal teams, clients, contractors, regulatory agencies, and external consultants.
• Prepare and maintain document registers, deliverable trackers, action logs, decision logs, and controlled document lists.
• Collaborate with project managers, engineers, and external stakeholders to ensure timely document submissions and approvals.
• Ensure all work meets Binnie’s quality standards and client expectations.
• Integrate with client reporting systems and project teams to support the overall delivery of projects.
• Proactively support clients by anticipating project needs and identifying potential gaps.

Benefits

• Education, mentoring, and growth opportunities
• Employee-owned firm benefits
• Clear internal growth path
• Employee Resources groups (Young Professionals and RISE)
• Mentoring programs
• Binnie Banters speech club
• Movember participation
• Book club

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree