Document Controller

Access Sciences • Hillsboro, OR

2d • Onsite

About The Position

Access Sciences Corporation is a nationwide professional services firm, hiring a Document Controller with 5+ years of experience to join our team in the Houston, TX area. In this role, you will work with a team of Document Controllers to implement and manage document control operations by maintaining and administering document control standards and facilitating the process of document turnover at the end of projects. You will work with multiple contractors, project team members, and project managers while controlling, distributing, maintaining, and retrieving project documents. You may need to work proactively to resolve issues and mitigate risks. Daily, you will analyze, quality check, file, and retrieve electronic design and construction-related documents. Additionally, you will process documents for incoming and outgoing transmittals. You will need to review and revise technical reports, specifications, drawings, and other documents. You will need to identify and use the correct tools, systems, and techniques to index, file, and control it. You will have the opportunity to support, train, and guide other team members and the client on the defined document control procedures. The ideal candidate will facilitate the administrative management of change process to ensure controlled documents are reviewed, approved, and published accurately, and efficiently. This is an on-site role at the client's office in Downtown Houston.

Requirements

• 5+ years of full-cycle electronic document control, including project close-out
• Demonstrated experience of document control and records management including Greenfield and Brownfield projects, Engineering and Vendor document management, As-Built documentation, turnover processes, technical close-out, and project archiving
• Oil and Gas industry experience with a thorough understanding of engineering, project phases, facilities, and documents for operations
• Working knowledge of Electronic Document Management Systems (EDMS)
• Strong experience in Adobe Acrobat, MS Office: Outlook, Word, Excel, PowerPoint, and Access with a professional understanding of templates, macros, and formatting styles
• Effective collaboration and facilitation skills; this is a team-based environment with interaction among team members and the client
• Excellent writing skills, i.e., technical documentation, specifications, training materials, presentations
• Excellent interpersonal, organizational, and communication skills, capable of managing multiple tasks of differing priorities with precision and accuracy
• Ability to remain flexible when dealing with changing client requirements
• Ability to work in a fast-paced environment
• Bachelor's degree from an accredited university or college or equivalent professional experience with a High School diploma or GED

Nice To Haves

• Knowledge of Hexagon SDx is preferred

Responsibilities

• Implement and manage document control operations by maintaining and administering document control standards.
• Facilitate the process of document turnover at the end of projects.
• Control, distribute, maintain, and retrieve project documents.
• Work proactively to resolve issues and mitigate risks.
• Analyze, quality check, file, and retrieve electronic design and construction-related documents.
• Process documents for incoming and outgoing transmittals.
• Review and revise technical reports, specifications, drawings, and other documents.
• Identify and use the correct tools, systems, and techniques to index, file, and control documents.
• Support, train, and guide other team members and the client on defined document control procedures.
• Facilitate the administrative management of change process to ensure controlled documents are reviewed, approved, and published accurately and efficiently.

Benefits

• Medical
• Dental
• Vision
• 401(k)
• Life Insurance
• Health Savings Account
• Flexible Spending Account
• Paid Time Off

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level