Document Controller

Mott MacDonald • Vancouver, BC

2d • CA$91,000 - CA$111,000 • Hybrid

About The Position

At Mott MacDonald, we trust our brilliant people to do brilliant things in engineering, management, and development services, supporting multisector project work in more than 150 countries. As one of the largest employee-owned companies in the world, we pride ourselves on our ability to deliver exceptional outcomes through our network of 20,000+ talented consultants. With sustainability and innovation at the heart of all our sectors in North America, including Buildings, Energy, Transportation, and Water. We believe in empowering our people to excel, learn, and grow, offering diverse opportunities to contribute to career-defining work. Join us and be part of a collaborative environment where your ambitions are united with ours, and you can truly shape your story. If you share that vision, even if you don’t meet every requirement listed, we’d still love to hear from you. We value potential and diverse perspectives as much as experience. Let’s explore how we can support your growth and help you take the next step in your career, while contributing to an exciting new chapter for Mott MacDonald in North America. We are seeking an experienced and detail-oriented Document Controller to join our Western Canada Division based out of Vancouver, BC. This role supports the successful delivery of complex infrastructure and development projects. The successful candidate will play a key role in ensuring compliance with best practices and project standards, participating in training workshops, and maintaining high standards of document governance. The ideal candidate will bring deep expertise in document management systems, quality assurance, and stakeholder coordination, playing a critical role in maintaining the integrity and accessibility of project documentation.

Requirements

• 5–10 years of experience in document control, preferably in large-scale infrastructure or capital projects.
• Diploma or Bachelor’s degree in Business Management or Administration, or a related field or relevant experience.
• Strong knowledge of document control principles, including lifecycle management, versioning, and archiving.
• Proven experience in capital project environments with knowledge of design and construction documentation.
• Proficiency in Microsoft SharePoint and other document management platforms & collaboration tools (e.g., SharePoint, Aconex, ProjectWise, ACC, Bluebeam etc).
• Strong command of Microsoft Office and Adobe tools.
• Excellent organizational, analytical, and communication skills and stakeholder engagement experience.
• Experience conducting quality assurance reviews and implementing process improvements.
• Ability to work independently and collaboratively in a fast-paced, deadline-driven environment.

Nice To Haves

• Certification in document management or information governance from a recognized institution is an asset.

Responsibilities

• Manage and maintain electronic document management systems (EDMS) across multiple projects.
• Ensure accurate classification, metadata tagging, and version control of all project documents.
• Coordinate and support the distribution and tracking of controlled documents and deliverables.
• Conduct periodic quality assurance reviews to ensure compliance with internal and client standards.
• Support the development and refinement of document control procedures and workflows and ensure its alignment with the established Document Management Plan.
• Collaborate with project managers, engineers, and external stakeholders to ensure timely document submissions and approvals.
• Act as a key point of contact for document control-related queries.

Benefits

• personal and group performance bonuses

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree