Document Control Technician

Cynet Systems • Cheyenne, WY

4d

About The Position

The Document Control Technician supports the Cheyenne Power Hub Project, a large gas-fired power generation facility, under the direction of the Project Document Manager. The role supports the project team by carrying out document and records management tasks in accordance with applicable governance documents. It works with the client, partners, suppliers, field personnel, and other external parties to support quality, schedule, and budget objectives.

The technician uses the project electronic content management system (ECMS) to register, control, distribute, transmit, file, and archive project documents. The role also provides Aconex and automated document management tool training, supports reviews and audits, prepares routine documents and reports, and tracks documentation status and milestones. The position may involve supplier kickoff meetings, general administrative activities, overtime with little or no notice, and work at a construction job site with changing daily conditions.

Requirements

• A minimum of 4–6 years of experience in document or records management and experience using commercial electronic content management systems.
• A minimum of 3 years of current experience performing document management and/or document control processes, obtained within the past 4 years.
• Basic to intermediate proficiency with standard office automation tools, including Microsoft Excel, Outlook, and Word; proficiency may be assessed.
• Ability to organize and prioritize assigned document management tasks.
• Strong organizational skills and attention to detail and accuracy.
• Strong interpersonal and customer service skills.
• Ability to work flexibly and collaboratively across all levels of the organization.
• Flexibility and ability to accept and quickly adapt to changes in work focus.
• Willingness and ability to work overtime with little or no notice as necessary.

Nice To Haves

• Document or records management experience in the construction or engineering industry.
• Experience using Aconex, including managing workflows.
• Ability to work at a construction job site with changing daily site conditions.

Responsibilities

• Use the project ECMS to register, control, distribute, transmit, file, and archive project documents.
• Provide Aconex training to project team members and other internal and external organizations.
• Communicate with project team members, the client, and field personnel to support quality, schedule, and budget objectives.
• Support quality assurance audits, internal technical reviews, client reviews, and external audits.
• Prepare routine documents and reports using word-processing software, spreadsheets, and other office software.
• Attend and participate in supplier kickoff meetings as needed.
• Ensure supplier and customer documentation is processed within established schedule standards and procedures.
• Keep up to date with department technologies, techniques, and available services.
• Operate standard office equipment, copiers, and automation tools.
• Compile information, analyze it, prepare reports, and establish metrics for document and records management activities.
• Provide technical guidance and training to project team members in the use of automated document management tools.
• Work as part of an integrated team that includes the client, partners, suppliers, and external parties.
• Prepare and distribute monthly reports summarizing key milestones, progress updates, risks, and upcoming actions, and maintain visibility into the status of items.
• Perform or assist with other general administrative activities as required.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed