Document Control Specialist - Quality
About The Position
The Document Control Specialist is a key member of Harmar Mobility’s Quality department and collaborates closely with the Director of Quality, Quality Manager, Production, Marketing, Purchasing, Engineering, and other functions. The specialist serves as the document control database superuser for both company sites and is the point of contact for document control activities in the QMS and Document Control database (DCD), parts and item number creation, and product release. The role supports quality through good documentation practices, adherence to SOPs, work instructions and forms, and quality-system support. Duties include general change processing in the DCD, leading the change control board (CCB), generating quality reports, recommending improvements, supporting internal audits and backroom coordination during external audits, and supporting document retention. The specialist also provides document control support across departments and helps ensure quality and compliance requirements are followed.
Requirements
- 3 to 5 years of related experience and/or training, or an equivalent combination of education and experience.
- Experience with document control, change control, product lifecycle, and data management (PLM).
- Minimum GED or associate degree.
- Effective communication with audiences at all levels.
- Intermediate Microsoft application proficiency; intermediate or higher proficiency with Microsoft Office Suite is required.
- Excellent verbal and written communication skills.
- Highly detail-oriented.
- Ability to present information effectively.
- Self-motivated and proactive, with a strong customer service orientation.
- Ability to establish and maintain effective, cooperative working relationships.
- Experience with data organization, presentation, and project management.
- Driven to complete projects.
Nice To Haves
- Bachelor’s degree.
- Experience with ISO, FDA, or similar regulations.
Responsibilities
- Review proposed document and drawing changes and proofread against redlines to ensure accurate implementation.
- Review documents and create redlines against the standard.
- Serve as the primary administrator for Harmar’s quality management system (QMS).
- Review and analyze change requests and deliverables for compliance with documentation processes and standards before submission for approval.
- Coordinate and facilitate meetings related to change control.
- Coordinate change activities with other functional areas and sites.
- Transmit approved change orders and ensure follow-up and closure.
- Train groups on engineering change requests (ECRs), engineering change orders (ECOs), and related product data management processes.
- Assist Project Management with new product introductions in relation to core data management responsibilities.
- Assist with periodic document review initiatives and SOP updates.
- Assist the Marketing Department with change control activities.
- Generate timely reports in the QMS system.
- Promote a culture of continuous improvement.
- Provide document control support to all departments through change orders.
- Ensure adherence to quality and compliance requirements.
- Proofread documents and maintain attention to detail.
- Support internal auditing and backroom coordination during external audits.
- Support the document retention process.
- Manage general change processing in the Document Control database and lead the change control board.
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What This Job Offers
Job Type
Full-time
Education Level
Associate degree
