Document Control Analyst

Kirby Corporation • Houston, TX

3d

About The Position

The Document Control Analyst, Vessel, administers compliance, governance, and execution of vessel documentation programs across Kirby’s inland and offshore fleet. The role ensures adherence to federal and state regulations for more than 1,200 vessels and serves as a technical resource to Legal, Operations, and M&R. The position applies technical expertise and sound judgment to meet regulatory requirements, manage compliance deadlines, and ensure accurate and timely documentation. Legal interpretation and advice remain the responsibility of the Legal Department.

The analyst manages vessel documentation programs and lifecycle documentation, supports acquisitions and dispositions, maintains documentation data and reporting, and works with internal stakeholders, regulators, and external parties. The role also supports audits, training, process improvement, insurance renewals, and administrative controls.

Requirements

• Strong analytical and compliance-focused mindset.
• Ability to accurately apply regulations and agency requirements and exercise sound judgment.
• Excellent communication and organizational skills.
• High attention to detail and strong prioritization skills.
• Advanced proficiency in OASIS, Microsoft Office, and document management systems.
• High school diploma or equivalent required.
• With a bachelor’s degree, at least 4 years of maritime, compliance, or regulatory experience is required.
• With a high school diploma or equivalent, at least 5 years of maritime, compliance, or regulatory experience is required.

Nice To Haves

• Bachelor’s degree in Business Administration, Information Management, or a related field preferred; additional experience may be considered in lieu of a degree.
• Paralegal or legal support experience preferred.
• Experience working with regulatory agencies, such as the USCG, preferred.
• Notary Public preferred.

Responsibilities

• Maintain compliance for vessel documentation, including CODs, COFRs, FCC licenses, and related filings.
• Apply regulatory requirements and manage timely renewals, submissions, and fees.
• Maintain Vessel Response Plans and State Oil Spill Contingency Plans, including required filings.
• Identify compliance gaps that may affect vessel operations and escalate them as needed.
• Manage documentation requirements for newbuild vessels and lifecycle events, including renaming, re-documentation, and status changes.
• Coordinate with Legal, M&R, and Operations to ensure regulatory readiness and timely document delivery.
• Prepare documentation for vessel acquisitions and dispositions, including title review and regulatory filings.
• Review abstracts of title for ownership and lien status and escalate issues to Legal.
• Coordinate execution of bills of sale, lien releases, FCC transfers, and required regulatory updates.
• Manage titling of state-registered crewboats.
• Serve as the subject matter expert for OASIS and ensure vessel-documentation data integrity.
• Analyze reports to identify gaps, trends, and risks.
• Partner with IT to enhance workflows, automation, and reporting.
• Maintain audit-ready documentation and processes.
• Provide technical guidance to internal stakeholders on documentation requirements and regulatory changes, escalating legal questions to Legal.
• Respond to technical inquiries and coordinate with regulators and external parties.
• Support training, process standardization, and continuous improvement initiatives.
• Prepare annual reports on fleet changes and vessel dispositions.
• Prepare reports for insurance renewals.
• Support audits, including TMSA, and regulatory reviews.
• Process documentation-related expense allocation and maintain compliance with internal controls.

What This Job Offers

• Job Type: Full-time
• Education Level: High school or GED