Document Administrator II (Dealer Financial Services - Auto & Specialty Loans)

Bank of America • Charlotte, NC

3d • Onsite

About The Position

This job is responsible for preparing and reviewing documentation in accordance with bank policies and procedures to facilitate closings with the client. Key responsibilities include working on routine to more complex documentation as assigned by the Market Leader or designee and interfacing working with company vendors, legal counsel, line partners, and clients to ensure world-class documentation accuracy. Job expectations include maintaining accuracy of documentation and system of record financial data, delivering documents in a timely manner, and eliminating controllable rework. This job also handles moderately complex customer problems and issues for assigned accounts. Requires a minimum amount of day-to-day supervision. Is able to handle detailed instructions under pressure and a relatively high volume of credits. Has a well-developed expertise/knowledge, but not yet considered to be the "expert" for the assigned area. Has a good working knowledge of the various credit-related products and a good understanding of loan/credit documentation. Takes initiative to work through issues. Is able to perform well in a cross-functional team environment. Typically requires at least 1 to 3 years of experience. Less experienced than the Document Administrator III.

Requirements

• Demonstrated history of using strong financial acumen and knowledge of loan documentation and review concepts in prior employment specifically Commercial Lending Operations.
• Demonstrated history of employing excellent communication skills both written and oral in a previous job.
• Demonstrated professionally to handle multiple tasks while balancing the need for both quality and efficiency in a fast paced metric-centric environment is a necessity.
• Professional history of being able to suggest approaches to meet Client needs rather than relying strictly on procedures.
• Must be able to navigate and toggle through various computer systems.
• Must have used Microsoft Word and Excel in prior employment.
• Four (4) year College Degree (college level accounting courses) or 2-3 years related experience or equivalent.
• Attention to Detail
• Customer and Client Focus
• Data Collection and Entry
• Due Diligence
• Prioritization
• Adaptability
• Business Acumen
• Oral Communications
• Written Communications
• Research

Responsibilities

• Primarily responsible for financial booking Client's facilities on the system of record (Genesis) as well as perfecting bank's collateral for Dealer Financial Services - Auto and Specialty Loans.
• Responsible for maintaining control of bank collateral through accurate booking on the system of record, set-up and standardization of collateral file information on virtual vault, set-up and review of ticklers and exception tracking data.
• Responsible for accurate set-up and maintenance of all other client record and indicative data.
• Process paid out loan requests.
• Ensures that loan documentation and lien perfection meet bank policies and procedures and that work products are delivered in an accurately and timely manner
• Reviews documentation, performs due diligence and collateral perfection, and monitors loan documentation for a specific market segment
• Reviews documents for accuracy, timely delivery, and necessary research requirements to ensure documentation reflects the appropriate transactional information and elimination of controllable rework
• Reviews the loan approval and loan documents prepared by counsel to ensure consistency and adherence to requirements
• Designs a robust filing and organizational process to assist in completing primary financial booking and initial loan funding
• Works closely with Client Managers, Credit and Portfolio Officers, Agency Management, internal and external legal counsel, and many internal operational support units to ensure seamless execution of transactions

Benefits

• competitive benefits to support their physical, emotional, and financial well-being

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree
• Number of Employees: 5,001-10,000 employees