Divisional Human Resources Legal Director (8483)

The Salvation Army•Lutz, FL

3d•Onsite

About The Position

This position is responsible for planning, coordinating, and monitoring all legal information coming into the HR Department. It involves preparing legal documents, performing legal research, interpreting legal documents, and communicating with attorneys and other professionals. The role also responds to inquiries regarding EEOC and legal actions, interpretation of Territorial Minutes, and legal documents. Additionally, it researches and analyzes files for Divisional Finance Board review and processes legal documents to and from various entities. The position ensures legal procedures comply with governing legal and Salvation Army regulations.

Requirements

Thorough working knowledge of legal terminology, legal documents, litigation procedures, administrative agency proceedings, and the general progression of employment-related legal matters.
Working knowledge of terminology and processes associated with EEOC and other administrative charges, complaints, lawsuits, subpoenas, summonses, pleadings, discovery, interrogatories, requests for production, depositions, affidavits, mediations, settlements, hearings, litigation holds, and other employment-related legal proceedings.
Ability to read and comprehend legal correspondence, agency charges, subpoenas, pleadings, court documents, discovery requests, attorney correspondence, and other legal materials and to identify required actions, responsible parties, response deadlines, and appropriate escalation.
Ability to understand the general procedural progression of a legal matter from initial complaint or charge through investigation, administrative proceedings, litigation, discovery, mediation, settlement, trial, or other disposition.
Knowledge of confidentiality requirements and principles associated with attorney-client privileged communications, attorney work product, employee records, investigations, litigation materials, and other sensitive information.
Ability to organize complex factual and legal information, develop case chronologies, assemble supporting documentation, maintain comprehensive legal case files, and accurately track multiple legal matters and deadlines simultaneously.
Ability to recognize matters requiring immediate escalation to the Divisional HR Director, Territorial Headquarters Legal, or authorized legal counsel.
Ability to exercise sound judgment and discretion while understanding the distinction between coordinating and administering legal matters and independently providing legal advice.
Bachelor’s degree in paralegal studies or related degree with a current paralegal certificate AND five to seven years progressively responsible experience performing paralegal duties in an office environment (preferably a law office) with at least two years management experience.
Any equivalent combination of education and experience which provides the required knowledge, skills, and abilities.

Nice To Haves

Notary Public (preferred)
Valid state driver's license

Responsibilities

Acts as first point-of-contact and serves as liaison among attorneys, other professionals, and Corps officers for the timely and accurate processing of legal documents and for exchange of information.
Supervises and monitors the processing of all documents and correspondence from attorneys or other professionals regarding any HR legal issue, including forwarding to Territorial Headquarters; ensures compliance with deadlines, timely and accurate filing, and routine scanning and archiving.
Receives, reviews, logs, tracks, and coordinates employment-related legal matters, including EEOC and other administrative agency charges, lawsuits, subpoenas, summonses, complaints, demand letters, notices, requests for information, discovery requests, attorney correspondence, and other legal documents.
Maintains a comprehensive HR legal case-management and tracking system identifying the nature and status of each matter, responsible parties, counsel assigned, required actions, applicable deadlines, documents submitted, and final disposition.
Coordinates administrative support for EEOC charges and other federal, state, and local employment-related agency complaints, investigations, claims, and lawsuits.
Works with the Divisional HR Director, Territorial Headquarters Legal, and authorized counsel to gather documentation, prepare factual chronologies and case materials, coordinate responses, schedule interviews and meetings, track deadlines, and maintain complete case files.
Prepares, processes, and tracks HR Legal requisitions and requests for legal assistance submitted to Territorial Headquarters, ensuring requests contain complete and accurate background information, relevant documentation, required approvals, case chronology, and supporting materials.
Serves as the Divisional HR point of contact for follow-up information requested by Territorial Headquarters Legal and monitors matters through completion.
Provides legal training and other management training in support of reducing legal issues throughout the Division to include accurately and succinctly writing incident reports, rationale for properly documenting employee issues, communication, and file maintenance.
Maintains a working understanding of the general progression of employment-related administrative and legal proceedings, including agency charges, investigations, litigation, discovery, mediation, settlement, hearings, and other dispositions, in order to accurately identify documents, prioritize time-sensitive matters, coordinate responses, and communicate effectively with legal counsel and HR leadership.
Coordinates preparation for and attends, as appropriate, mediations, depositions, hearings, attorney conferences, and other employment-related legal proceedings; organizes case materials and assists HR leadership and counsel with administrative and factual support.