Divisional Director of Business Operations (8995)
About The Position
The Divisional Director of Business Operations oversees departmental operations and staff, coordinates business matters, and manages divisional databases and real estate needs, including property transactions and records, security support, and office supply purchasing. The role directs the business operations of the Divisional Secretary’s Business Section, including the Divisional Headquarters’ Property and Insurance departments. The position supervises and develops employees, oversees office supply, property management, and fleet databases, and supports HUD documentation. It maintains the Business Section’s filing system; handles real estate listings and transactions for Divisional Headquarters and subordinate units; manages major insurance claims; performs accounting and budget responsibilities; and receives, verifies, records, and transfers Capital Campaign funds. The role also performs or coordinates special projects and other work in support of the Divisional Secretary for Business.
Requirements
- Bachelor’s degree from an accredited college or university in Accounting, Business Management, or a related field, and five years of progressively responsible business administration experience and five years of experience dealing with real estate transactions, including three years of supervisory experience; or an equivalent combination of education and experience providing the required knowledge, skills, and abilities.
- Valid Florida Driver’s License.
Nice To Haves
- Valid Florida Real Estate License.
- Licensed Notary Public.
Responsibilities
- Direct and coordinate business operations for the Divisional Secretary’s Business Section, including the Divisional Headquarters’ Property and Insurance departments.
- Supervise, train, and evaluate employees; ensure compliance with policies, procedures, and regulations; provide performance feedback; and make decisions regarding salaries, hiring, and termination.
- Direct and control the automated office supply ordering system, computerized property management system, and divisional fleet and vehicle maintenance database.
- Support and finalize HUD documents with HUD personnel.
- Supervise and maintain the Business Section’s filing system and ensure records and documents are organized and up to date.
- Serve as an internal real estate agent for Divisional Headquarters and subordinate units; manage listings, assist with transactions, prepare documentation, and ensure recovery of earned commissions.
- Represent Divisional Headquarters in real estate matters by evaluating property values, coordinating with appropriate agencies, and managing property purchases and sales to minimize costs.
- Track and verify major insurance claims, report discrepancies, and coordinate timely processing, payment, and receipt of insurance funds.
- Perform accounting responsibilities and review and maintain the departmental budget in accordance with established policies and procedures.
- Receive and record Capital Campaign funds from field offices, verify documentation, and transfer funds to Territorial Headquarters according to established procedures.
- Perform or coordinate special projects and other actions as directed by, or in support of, the Divisional Secretary for Business.
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What This Job Offers
Job Type
Full-time
Career Level
Director
