Division Order Supervisor
About The Position
The Division Order Supervisor is a working supervisor in the Land Department’s Division Order job family. The role leads Division Order Analysts who establish and maintain ownership records for operated and TIK properties in accordance with company policies and legal requirements, and may directly manage a geographic area. The supervisor reviews title materials, agreements, and curative documents to create ownership decks, while providing leadership, guidance, and technical support to the team. The position reports to the Division Order Manager and is based in downtown Houston, Texas. A hybrid schedule is offered, with remote work on Mondays and Fridays as an option. Level and salary are commensurate with experience. The supervisor is responsible for accurate ownership records, compliant and timely royalty payments, team performance, and effective coordination with Accounting, Land, Legal, and other departments. The role also addresses complex ownership and payment matters, supports audits and special projects, and identifies improvements to processes, systems, and policies. The job description notes that assigned duties may extend beyond the listed responsibilities.
Requirements
- 8–10 years of experience in division order roles, including prior supervisory or team lead experience.
- Exposure to working a Bakken asset.
- Recognized subject matter expertise in ownership maintenance and distribution compliance.
- Expertise in title and legal document interpretation, interest calculation, division order setup and maintenance, and suspense management.
- Expert user of Enertia or a comparable land and revenue system, such as Quorum.
- Working knowledge of state royalty payment statutes, escheat requirements, and SOX controls.
- Proficiency in Microsoft Excel, including analyzing, organizing, and reconciling complex data.
- Demonstrated ability to lead, motivate, coach, and evaluate team performance.
- Ability to build strong working relationships with Land, Accounting, Legal, and owners.
Nice To Haves
- Bachelor’s degree in Energy Management, Business, Accounting, or a related field; equivalent relevant experience is also accepted.
Responsibilities
- Supervise Division Order Analysts and assign and prioritize work to meet company goals, deadlines, and statutory payment requirements.
- Provide performance feedback, set goals, conduct performance reviews, and coach and mentor team members.
- Perform monthly audits of division of interest work for accuracy, completeness, and compliance.
- Analyze title opinions, land contracts, operating agreements, oil and gas leases, broker reports, curative, conveyances, and other legal and regulatory documents to determine ownership and lease burden relationships.
- Research ownership using probate and heirship records, laws of descent and distribution, and succession; collaborate with Land staff to resolve title requirements.
- Calculate and validate RI, ORRI, WI, and NRI decimals, including changes at payout and recompletion.
- Oversee the creation, maintenance, and accuracy of division of interest records for revenue and billing for operated and TIK properties in Enertia.
- Review and approve title transfers, mass changes, interest reclassifications, and funds transfers, ensuring ownership changes are processed promptly.
- Ensure timely royalty payments under state statutes; research and resolve legal suspense items and manage suspended funds through release or escheat.
- Conduct quarterly audits of suspense funds and SOX controls, manage escheat processing in accordance with state requirements, and support internal and external audits.
- Establish and maintain standards for ownership data accuracy, name and address maintenance, and data entry in Enertia.
- Partner with Accounting, Land, Legal, and other departments to resolve ownership and payment issues, coordinate revenue distributions and prior-period adjustments, and address inquiries from interest owners and third parties.
- Resolve complex or sensitive royalty and payment issues, escalating matters to management as appropriate.
- Identify and implement process, system, and policy improvements to increase efficiency, improve data quality, and reduce operational risk.
- Update management on team activities, key issues, and progress, and support special projects and other assigned duties.
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What This Job Offers
Job Type
Full-time
Career Level
Manager
Education Level
No Education Listed
