Division Order Supervisor

Chord Energy•Houston, TX

12d•Hybrid

About The Position

The Division Order Supervisor is a working supervisor in the Land Department’s Division Order job family within the Asset Management job family group. The role leads Division Order Analysts responsible for setting up and maintaining ownership records for operated and TIK properties in compliance with company policies and legal requirements, and may directly manage a geographic area. The Supervisor reviews title materials, title opinions, agreements, and curative documents to create ownership decks, while providing leadership, guidance, and technical support to the team. The position reports to the Division Order Manager and is based in downtown Houston, Texas. A hybrid schedule is available, with remote work on Mondays and Fridays as an option. Level and salary are commensurate with experience. The position oversees ownership and division-of-interest work, royalty payment compliance, suspense funds, audits, data standards, and coordination with internal teams and external parties. It also supports process, system, and policy improvements and other assignments as directed by the supervisor. The job description notes that its duties are not all-inclusive and that additional job-related duties may be assigned.

Requirements

Bachelor’s degree preferred in Energy Management, Business, Accounting, or a related field, or equivalent relevant experience.
8–10 years in division order roles, including prior supervisory or team-lead experience and exposure to working a Bakken asset.
Recognized subject matter expertise in ownership maintenance and distribution compliance.
Expertise in title and legal document interpretation, interest calculation, division order setup and maintenance, and suspense management.
Expert user of Enertia or a comparable land and revenue system, such as Quorum.
Working knowledge of state royalty payment statutes, escheat requirements, and SOX controls.
Proficiency in Microsoft Excel, including analyzing, organizing, and reconciling complex data.
Ability to lead, motivate, coach, and evaluate a team’s performance.
Ability to build strong working relationships with Land, Accounting, Legal, and owners.

Nice To Haves

Bachelor’s degree in Energy Management, Business, Accounting, or a related field.
Experience working a Bakken asset.

Responsibilities

Supervise Division Order Analysts, assigning and prioritizing work to meet company goals, deadlines, and statutory payment requirements.
Provide ongoing performance feedback, set goals, conduct performance reviews, and coach and mentor team members.
Conduct monthly audits of division-of-interest work for accuracy, completeness, and compliance.
Analyze title opinions, land contracts, operating agreements, oil and gas leases, broker reports, curative documents, conveyances, and other legal and regulatory materials to determine ownership and lease-burden relationships.
Research ownership through probate, heirship records, laws of descent and distribution, and succession, and collaborate with Land staff to resolve title requirements.
Calculate and validate RI, ORRI, WI, and NRI decimals, including changes at payout and recompletion.
Oversee the creation, maintenance, and accuracy of division-of-interest records for revenue and billing for operated and TIK properties in Enertia.
Review and approve title transfers, mass changes, interest reclassifications, and funds transfers, and ensure ownership changes are processed on time.
Ensure timely royalty payments in accordance with state statutes, research and resolve legal suspense items, and manage suspended funds through release or escheat.
Conduct quarterly audits of suspense funds and SOX controls, manage escheat processing in accordance with state requirements, and support internal and external audits.
Establish and maintain standards for ownership data accuracy, name and address maintenance, and data entry in Enertia.
Partner with Accounting, Land, Legal, and other departments to resolve ownership and payment issues, coordinate revenue distributions and prior-period adjustments, and respond to inquiries from interest owners and third parties.
Resolve complex or sensitive royalty and payment issues, escalating matters to management as appropriate.
Identify and implement process, system, and policy improvements to increase efficiency, improve data quality, and reduce operational risk.
Provide management with updates on team activities, key issues, and progress, and support special projects and additional assignments as needed.
Follow other job-related instructions and perform additional duties assigned by the supervisor.