Division Coordinator - Northern New England (Bow, NH)

R.H. White Construction • Bow, NH

2d

About The Position

The Division Coordinator I provides foundational administrative, operational, and coordination support to the Utility Division. The role helps align field and office activities through workforce administration, payroll processing, compliance documentation tracking, and asset coordination. The coordinator partners with field teams, project leaders, and division leadership to maintain accurate, organized documentation and support daily project administrative workflows.

The position also supports employees and supervisors with payroll, training records, and employment-related inquiries; assists Project Managers with project records and reporting; and coordinates division meetings, events, training, and general office administration. The position is based in Bow, New Hampshire, as indicated in the job title.

Requirements

• High school diploma or equivalent.
• 1–3 years of experience in administrative support, operations coordination, project support, or a related role.
• Strong organizational, time management, and attention-to-detail skills.
• Ability to manage multiple priorities accurately and meet deadlines.
• Proficiency in Microsoft Office and ability to learn construction and business management software platforms.
• Effective written and verbal communication skills.
• Ability to work independently, maintain confidentiality, and exercise sound judgment.
• Collaborative, customer-focused, and solution-oriented mindset.
• Successful completion of pre-employment requirements, including drug screening and background verification, consistent with applicable laws.

Nice To Haves

• Associate degree in Business Administration or a related field.
• Construction industry experience.

Responsibilities

• Promote and adhere to Company Safety Policies and the Company Code of Conduct.
• Support compliance tracking and documentation management for projects, employees, subcontractors, and division operations.
• Assist with subcontractor pre-qualification by collecting and maintaining required documentation.
• Monitor and maintain DIG Safe ticket tracking and related compliance records.
• Track routine compliance requirements and assist with reporting and follow-up.
• Support safety-related documentation, reporting initiatives, and field engagement activities.
• Provide administrative support to field employees and supervisors regarding payroll, training records, and employment-related inquiries.
• Review and audit timekeeping records, Crew Daily Reports (CDRs), and supporting documentation for accuracy and completeness.
• Assist with certified payroll administration and prevailing wage documentation.
• Process payroll-related uploads, PTO tracking, reimbursements, and personnel change documentation.
• Participate in payroll coordination and help resolve discrepancies.
• Support onboarding, employee record maintenance, personnel transactions, and performance review administration.
• Support Project Managers with document control, project documentation, submittals, correspondence, and administrative requests.
• Prepare and maintain operational, workforce, compliance, and project-related reports.
• Assist with project packet preparation, dashboards, data compilation, and presentation materials.
• Support division equipment, vehicle, and asset tracking, including system updates and reporting.
• Maintain accurate electronic records, databases, and filing systems.
• Provide administrative support for division meetings, scheduling, and internal communications.
• Coordinate logistics for division events, training sessions, employee meetings, and related activities.
• Assist with office administration, supply management, survey coordination, and general departmental support.
• Serve as a resource for employees, vendors, customers, and internal stakeholders by helping resolve routine administrative matters promptly.
• Identify opportunities to improve administrative processes, organization, and workflow efficiency.
• Perform other duties as assigned in support of division operations and company objectives.

Benefits

• Tuition reimbursement.
• Employee Development Department programs, including Construction Management Trainee (CMT) and Foreman Development Programs.
• Craft skills training and leadership learning activities at the Leonard H. White Training Center.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED