Division Coordinator - Northern New England (Bow, NH)
About The Position
The Division Coordinator I provides foundational administrative, operational, and coordination support to the Utility Division. The role helps align field and office operations by supporting workforce administration, payroll processing, compliance documentation tracking, and asset coordination. The coordinator works closely with field teams, project leaders, and division leadership to maintain organized and accurate records and support daily project administrative workflows. The position also provides support with employee and subcontractor documentation, payroll and timekeeping, project reporting and document control, equipment and asset tracking, division meetings, scheduling, and office administration. The company describes its work culture as focused on employee, customer, and community well-being, employee safety, career development, and community volunteering.
Requirements
- High school diploma or equivalent.
- 1–3 years of experience in administrative support, operations coordination, project support, or a related role.
- Strong organizational, time management, and attention-to-detail skills.
- Ability to manage multiple priorities while maintaining accuracy and meeting deadlines.
- Proficiency in Microsoft Office and ability to learn construction and business management software platforms.
- Effective written and verbal communication skills.
- Ability to work independently, maintain confidentiality, and exercise sound judgment.
- Collaborative, customer-focused, and solution-oriented mindset.
- Successful completion of pre-employment requirements, including drug screening and background verification, consistent with applicable laws.
Nice To Haves
- Associate degree in Business Administration or a related field.
- Construction industry experience.
Responsibilities
- Promote and adhere to Company Safety Policies and the Company Code of Conduct.
- Support compliance tracking and documentation management for projects, employees, subcontractors, and division operations.
- Assist with subcontractor pre-qualification, including collecting and maintaining required documentation.
- Monitor and maintain DIG Safe ticket tracking and related compliance records.
- Track routine compliance requirements and assist with reporting and follow-up.
- Support safety-related documentation, reporting initiatives, and field engagement activities.
- Provide administrative support to field employees and supervisors regarding payroll, training records, and employment-related inquiries.
- Review and audit timekeeping records, Crew Daily Reports, and supporting documentation for accuracy and completeness.
- Assist with certified payroll administration and prevailing wage documentation.
- Process payroll-related uploads, PTO tracking, reimbursements, and personnel change documentation.
- Participate in payroll coordination and assist with resolving discrepancies.
- Support onboarding, employee record maintenance, personnel transactions, and performance review administration.
- Support Project Managers with document control, project documentation, submittals, correspondence, and administrative requests.
- Prepare and maintain operational, workforce, compliance, and project-related reports.
- Assist with project packet preparation, dashboards, data compilation, and presentation materials.
- Support division equipment, vehicle, and asset tracking, including system updates and reporting.
- Maintain accurate electronic records, databases, and filing systems.
- Provide administrative support for division meetings, scheduling, and internal communications.
- Coordinate logistics for division events, training sessions, employee meetings, and related activities.
- Assist with office administration, supply management, survey coordination, and general departmental support.
- Serve as a resource for employees, vendors, customers, and internal stakeholders by facilitating timely resolution of routine administrative matters.
- Identify opportunities to improve administrative processes, organization, and workflow efficiency.
- Perform other duties as assigned in support of division operations and company objectives.
Benefits
- Tuition reimbursement.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
