Disbursement Loan Administrator

Columbia Bank•Mountlake Terrace, WA

6d•Onsite

About The Position

A construction loan administrator is responsible for reviewing construction loan documents in accordance with credit policy requirements for risk management, with responsibility for protecting the Bank’s interest through proper documentation, ensuring all approved terms and conditions are properly implemented throughout the administration of the construction loan and the accompanying draws. Monitor and collect, as necessary, required due diligence items. Coordinate document and funding request and check for accuracy. Work in partnership with Relationship Managers (RMs) and credit analysts as primary liaison with customers, inspectors, and title company representatives as the loan closes and during all phases of construction until the loan matures or until payoff. Work in partnership to review and analyze land surveys, environmental assessments, project reviews, and building inspection reports to ensure that all construction draws are funded in accordance with the required guidelines. Maintain loan files and disbursement files with sufficient documentation for third-party review and prepare files for timely audits. Analyze proposed construction budgets to ensure all appropriate project-related costs and sources of funds are identified. Analyze and reconcile construction draw requests, including recommending approval of the funding draws and obtaining all required approvals. Prepare monthly construction draws. Work daily with loan customers via telephone, email, and in person. All employees are responsible for internal controls in the performance of their assigned duties. Internal control responsibilities are established in various policies, procedures, and documents, including the Code of Conduct. Demonstrates compliance with all bank regulations for assigned job function and applies to designated job responsibilities – knowledge may be gained through coursework and on-the-job training. Keeps up to date on regulation changes. Follows all Bank policies and procedures, compliance regulations, and completes all required annual or job-specific training. Maintain a working knowledge of Bank's written policies and procedures regarding Bank Secrecy Act, Regulation CC, Regulation E, Bank Security and other regulations as applicable to this job description. May be asked to coach, mentor, or train others and teach coursework as subject matter expert. Actively learns, demonstrates, and fosters the Columbia corporate culture in all actions and words. Takes personal initiative and is a positive example for others to emulate. Embraces our vision to become “Business Bank of Choice”. May perform other duties as assigned.

Requirements

5 years — of experience in commercial real estate, construction loan administration, or a related field, including project management/management experience (Required)
Advanced knowledge of title, escrow, survey, and loan documentation preparation
Advanced knowledge of all operational systems, procedures, construction guidelines, and/or services supported by the Bank’s Commercial Real Estate Services Department
Extensive knowledge of construction industry and construction lending, including multi-phased construction and multiple collateral properties
Organizational and project management skills
Strong computer skills, including using Precision, AccuDraw (or similar construction draw monitoring software), PowerPoint, Excel, and creating links and fillable PDF documents
Strong technical expertise in construction draw administration functions
Knowledge of commercial real estate finance procedures, documentation, accounting, processes, procedures, and data systems
Well-developed customer relations skills
Excellent verbal and written communications skills
Detail-oriented
Ability to effectively multi-task and maintain a high level of organization
Knowledge of accounting principles and loan accounting systems

Nice To Haves

High school diploma or GED (preferred)
2-4 years — Title and escrow experience (Preferred)

Responsibilities

Reviewing construction loan documents in accordance with credit policy requirements for risk management
Protecting the Bank’s interest through proper documentation
Ensuring all approved terms and conditions are properly implemented throughout the administration of the construction loan and the accompanying draws
Monitor and collect, as necessary, required due diligence items
Coordinate document and funding request and check for accuracy
Work in partnership with Relationship Managers (RMs) and credit analysts as primary liaison with customers, inspectors, and title company representatives as the loan closes and during all phases of construction until the loan matures or until payoff
Review and analyze land surveys, environmental assessments, project reviews, and building inspection reports to ensure that all construction draws are funded in accordance with the required guidelines
Maintain loan files and disbursement files with sufficient documentation for third-party review and prepare files for timely audits
Analyze proposed construction budgets to ensure all appropriate project-related costs and sources of funds are identified
Analyze and reconcile construction draw requests, including recommending approval of the funding draws and obtaining all required approvals
Prepare monthly construction draws
Work daily with loan customers via telephone, email, and in person
Demonstrates compliance with all bank regulations for assigned job function and applies to designated job responsibilities
Keeps up to date on regulation changes
Follows all Bank policies and procedures, compliance regulations, and completes all required annual or job-specific training
Maintain a working knowledge of Bank's written policies and procedures regarding Bank Secrecy Act, Regulation CC, Regulation E, Bank Security and other regulations as applicable to this job description
May be asked to coach, mentor, or train others and teach coursework as subject matter expert
Actively learns, demonstrates, and fosters the Columbia corporate culture in all actions and words
Takes personal initiative and is a positive example for others to emulate
Embraces our vision to become “Business Bank of Choice”
May perform other duties as assigned

Benefits

Comprehensive healthcare coverage (medical, dental, and vision plans)
401(k)-retirement savings plan with employer match for qualifying associate contributions
Employee assistance program
Life insurance
Disability insurance
Tuition assistance
Mental health resources
Identity theft protection
Legal support
Auto and home insurance
Pet insurance
Access to an online discount marketplace
Paid vacation
Sick days
Volunteer days
Holidays