Loan Administrator I

First Western Bank & Trust•Bismarck, ND

13h•Onsite

About The Position

Provides administrative support to the lending team through customer service, preparing forms and documents, maintaining loan files, and processing a variety of deposit and loan-related transactions. Responsible for loan servicing, on-going customer service, billing, payment processing, and General Ledger accounts within an environment of high work volumes and established deadlines. Independently handles production tasks requiring knowledge of lending documents, policies, and procedures.

Requirements

Associate’s degree in business, finance, accounting, or the equivalent in related work experience
Previous experience in banking, lending products or services, and documentation preferred
Experience with managing files, loan documents, and records
Knowledge of administrative, clerical procedures, and accounting principles preferred
Proficient computer skills required; Microsoft Office and bank loan software programs preferred
Highly organized with careful attention to detail and accuracy
Excellent written and verbal communication skills
High degree of professionalism to handle sensitive and confidential information
Manage time effectively between priorities and work independently
Excellent interpersonal skills
Reliable, responsible, and dependable in fulfilling obligations

Responsibilities

Obtain information related to the commercial and ag loan origination process including: ordering appraisals, environmental reports, credit reports, customer identification verifications, Uniform Commercial Code (UCC) searches, business entities searches, insurance information, flood certificates, and various other items
Prepare, type, and process materials required for loan closing, statements, checks, escrow letters, journals, etc.
Order preliminary title policies, attorney preliminary title opinions, and update abstracts for loan commitments and review with loan officer
Prepare commercial and agricultural loan documents including, but not limited to, notes, security agreements, and guarantees according to processing guidelines
Complete UCC filings, continuations, and terminations
Obtain customer signatures on appropriate loan documents
Assist with preparation of Regulation Z, settlement statements, and loan statistic sheets
Issue checks for loan payouts and process lien waivers
Process advances and loan payments
Provide customers loan and repayment schedules as requested
Maintain loan file documentation, type comments, and enter loan data in computer system
Prepare and submit loan documentation order packages
Assist the loan officer with the loan closing process as needed; may review loan documents, make customer copies, and may facilitate signing of loan documents
Complete the post-closing processes for the loan such as requesting boarding, funding the loan and disbursing fees, paying loan invoices, updating the loan file, ensuring second HMDA review occurs, lien perfection, setting loan ticklers, and ordering final loan related searches and reviews
Complete loan servicing tasks such as filing documentation, maintaining the loan files, working tickler reports, continuing lien filings, processing servicing requests, processing participant bank payments, completing necessary reporting, and process paid loans
Support lender(s) in all aspects of a business customer relationship; promptly and professionally greet customers; resolve customer and loan officer inquires efficiently
Index scanned loan documents per policy guidelines and verify accuracy of loan application and closing documents
Sort participating bank correspondence and file documentation as necessary
Track expired loan reviews and update files annually to bring required documentation current
Track documents including hazard insurance, flood insurance, vehicle titles, UCC filings, financial statements, and title policies
Type loan satisfactions on closed loans and update files for final closings
Work the FSA reports on a bi-annual basis
Ensure compliance with banking laws, regulations, and the Bank’s policies and procedures, including Bank Secrecy Act
Maintain continuing education related to regulatory standards