Loan Documentation Administrator

QNB Bank•Quakertown, PA

9d•Onsite

About The Position

As Loan Documentation Administrator, you will lead QNB’s loan documentation function to support accurate, compliant, and timely loan closings and portfolio maintenance. This senior, onsite role safeguards documentation quality, strengthens controls, and ensures reporting integrity.

Requirements

5+ years in loan documentation practices and relevant law
Working knowledge of banking compliance regulations
Strong organization, multitasking, and stakeholder communication
Proficiency in Microsoft Word and Excel

Responsibilities

Supervising documentation preparation and deadlines
Validating internally/externally prepared and attorney-drafted documents
Confirming approvals, appraisals/environmentals, and policy adherence
Managing pending exceptions and workload distribution
Completing final post-settlement reviews
Assigning core-system loan codes
Preparing and processing modification documentation and core changes
Coordinating with lenders, Loan Services, attorneys, and title companies
Overseeing CRA/HMDA/Small Business data collection inputs
Monitoring flood insurance at origination
Owning related vendors/software
Producing management reports
Serving as liaison to auditors/examiners
Scanning the pipeline and exception log, then prioritizing items that could impact settlement timing
Checking in with lenders and Loan Services to align on documentation status
Connecting with attorneys or title companies to resolve open questions and confirm final versions
Reviewing imaging completeness
Reconciling core-system coding details for clean reporting
Spotting trends that warrant process adjustments
Validating data collection and reporting inputs
Reviewing software/vendor updates
Responding to examiner or audit follow-ups with clear, well-supported documentation