Loan Documentation Administrator

QNB Bank • Quakertown, PA

10d • Onsite

About The Position

As Loan Documentation Administrator, you will lead QNB’s loan documentation function to support accurate, compliant, and timely loan closings and portfolio maintenance. This senior, onsite role safeguards documentation quality, strengthens controls, and ensures reporting integrity. Key responsibilities include supervising documentation preparation and deadlines; validating internally/externally prepared and attorney-drafted documents; confirming approvals, appraisals/environmentals, and policy adherence; managing pending exceptions and workload distribution; completing final post-settlement reviews; assigning core-system loan codes; preparing and processing modification documentation and core changes; coordinating with lenders, Loan Services, attorneys, and title companies; overseeing CRA/HMDA/Small Business data collection inputs; monitoring flood insurance at origination; owning related vendors/software; producing management reports; and serving as liaison to auditors/examiners.

Requirements

• 5+ years in loan documentation practices and relevant law
• Working knowledge of banking compliance regulations
• Strong organization, multitasking, and stakeholder communication
• Proficiency in Microsoft Word and Excel

Responsibilities

• Lead QNB’s loan documentation function to support accurate, compliant, and timely loan closings and portfolio maintenance.
• Safeguard documentation quality, strengthen controls, and ensure reporting integrity.
• Supervise documentation preparation and deadlines.
• Validate internally/externally prepared and attorney-drafted documents.
• Confirm approvals, appraisals/environmentals, and policy adherence.
• Manage pending exceptions and workload distribution.
• Complete final post-settlement reviews.
• Assign core-system loan codes.
• Prepare and process modification documentation and core changes.
• Coordinate with lenders, Loan Services, attorneys, and title companies.
• Oversee CRA/HMDA/Small Business data collection inputs.
• Monitor flood insurance at origination.
• Own related vendors/software.
• Produce management reports.
• Serve as liaison to auditors/examiners.
• Scan the pipeline and exception log, then prioritizing items that could impact settlement timing.
• Check in with lenders and Loan Services to align on documentation status.
• Connect with attorneys or title companies to resolve open questions and confirm final versions.
• Review imaging completeness.
• Reconcile core-system coding details for clean reporting.
• Identify trends that warrant process adjustments.
• Validate data collection and reporting inputs.
• Review software/vendor updates.
• Respond to examiner or audit follow-ups with clear, well-supported documentation.
• Clear critical blockers, keep stakeholders informed, and organize the queue for the next cycle.

Benefits

• Medical, Dental, and Vision coverage
• 401(k)
• Life Insurance
• Health Savings Account (HSA)
• Flexible Spending Account (FSA)
• Competitive Salary
• Paid Time Off

What This Job Offers

• Job Type: Full-time
• Career Level: Senior
• Education Level: No Education Listed