Documentation Administrator
About The Position
Fairstone Bank and its family of brands are united in delivering innovative, accessible and reliable financial solutions that enable Canadians to reach their goals. Over the years, our brand family has grown. In 2024, Home Trust Company, Home Bank and Oaken Financial became part of the Fairstone Bank family of brands, alongside Fairstone, EdenPark and Fig. Together, we are the leading alternative lending bank in Canada. We have the collective experience and expertise to better serve our customers and foster our partners’ growth. With a diverse suite of products—residential and commercial mortgages, consumer deposits and GICs, credit cards, retail and automobile financing, personal loans and digital lending—we offer financial solutions tailored to all Canadians, including newcomers, small-business owners, smart investors and savvy consumers. Backed by nearly a century of lending experience through its legacy companies, Fairstone Bank and its brand family are proud to be Canada’s leading alternative lending bank. Home Trust: Home Trust Company has developed a track record of success as Canada’s leading alternative lender, employing nearly 800 people in our Toronto headquarters and branches across the country. Building on the demonstrated strength of its core residential mortgage lending business, the Company also offers complementary lending services, as well as highly competitive deposit investment products, through Oaken Financial. Our culture has been shaped by the passion and integrity of our people. Join Home Trust as a Documentations Administrator and be part of our talented and growing team!
Requirements
- Post-secondary degree or diploma in a related field (university an asset)
- Minimum 1 year of related experience
- All candidates considered for hire must successfully pass a criminal background check, credit check, and validation of their work experience to qualify for hire.
Responsibilities
- Sort, prep, scan, validate, and index high volumes of mail and faxes
- Handle negotiable instruments including reconciliations and deposits
- Manage document storage and destruction per guidelines
- Perform quality control reviews
- Track incoming and return mail items
- Complete daily and monthly reporting
- Receive and distribute cheques/courier items
- Support cheque processing and reporting tasks
- Ensure accurate document packaging and file uploads
Benefits
- Hybrid work model
- Generous vacation
- Statutory holidays
- 6 wellness days
- Competitive base salary
- Discounts from top retailers via WorkPerks
- Location-based perks like gym memberships and Toronto Bike Share
- Gym access at our London and Montreal offices
- Education Assistance Program
- Fairstone Academy for training and skill development
- Parental leave top-up program
- One paid volunteer day
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
Associate degree
