Disbursement Loan Administrator
About The Position
A construction loan administrator is responsible for reviewing construction loan documents in accordance with credit policy requirements for risk management, with responsibility for protecting the Bank’s interest through proper documentation, ensuring all approved terms and conditions are properly implemented throughout the administration of the construction loan and the accompanying draws. This role involves monitoring and collecting required due diligence items, coordinating document and funding requests, and checking for accuracy. The administrator will act as the primary liaison with customers, inspectors, and title company representatives, working in partnership with Relationship Managers (RMs) and credit analysts from loan closing through all phases of construction until the loan matures or is paid off. Key duties include reviewing and analyzing land surveys, environmental assessments, project reviews, and building inspection reports to ensure construction draws are funded according to guidelines, maintaining loan and disbursement files with sufficient documentation for reviews and audits, and analyzing proposed construction budgets to identify all appropriate project-related costs and sources of funds. The role also involves analyzing and reconciling construction draw requests, recommending approval of funding draws, obtaining required approvals, and preparing monthly construction draws. Daily interaction with loan customers via telephone, email, and in person is expected. All employees are responsible for internal controls, demonstrating compliance with bank regulations, and staying updated on regulation changes. They must follow all Bank policies and procedures, compliance regulations, and complete required training. A working knowledge of Bank's written policies and procedures regarding Bank Secrecy Act, Regulation CC, Regulation E, Bank Security, and other applicable regulations is necessary. The role may involve coaching, mentoring, or training others as a subject matter expert. Employees are expected to actively learn, demonstrate, and foster the Columbia corporate culture, take personal initiative, be a positive example, and embrace the vision to become the “Business Bank of Choice”. Other duties may be assigned.
Requirements
- 5 years of experience in commercial real estate, construction loan administration, or a related field, including project management/management experience (Required)
- Advanced knowledge of title, escrow, survey, and loan documentation preparation
- Advanced knowledge of all operational systems, procedures, construction guidelines, and/or services supported by the Bank’s Commercial Real Estate Services Department
- Extensive knowledge of construction industry and construction lending, including multi-phased construction and multiple collateral properties
- Organizational and project management skills
- Strong computer skills, including using Precision, AccuDraw (or similar construction draw monitoring software), PowerPoint, Excel, and creating links and fillable PDF documents
- Strong technical expertise in construction draw administration functions
- Knowledge of commercial real estate finance procedures, documentation, accounting, processes, procedures, and data systems
- Well-developed customer relations skills
- Excellent verbal and written communications skills
- Detail-oriented
- Ability to effectively multi-task and maintain a high level of organization
- Knowledge of accounting principles and loan accounting systems
Nice To Haves
- High school diploma or GED (preferred)
- 2-4 years — Title and escrow experience (Preferred)
Responsibilities
- Reviewing construction loan documents in accordance with credit policy requirements for risk management.
- Protecting the Bank’s interest through proper documentation.
- Ensuring all approved terms and conditions are properly implemented throughout the administration of the construction loan and the accompanying draws.
- Monitoring and collecting, as necessary, required due diligence items.
- Coordinating document and funding requests and checking for accuracy.
- Acting as the primary liaison with customers, inspectors, and title company representatives in partnership with Relationship Managers (RMs) and credit analysts.
- Reviewing and analyzing land surveys, environmental assessments, project reviews, and building inspection reports to ensure that all construction draws are funded in accordance with the required guidelines.
- Maintaining loan files and disbursement files with sufficient documentation for third-party review and preparing files for timely audits.
- Analyzing proposed construction budgets to ensure all appropriate project-related costs and sources of funds are identified.
- Analyzing and reconciling construction draw requests, including recommending approval of the funding draws and obtaining all required approvals.
- Preparing monthly construction draws.
- Working daily with loan customers via telephone, email, and in person.
- Ensuring compliance with all bank regulations for assigned job function and applies to designated job responsibilities.
- Keeping up to date on regulation changes.
- Following all Bank policies and procedures, compliance regulations, and completing all required annual or job-specific training.
- Maintaining a working knowledge of Bank's written policies and procedures regarding Bank Secrecy Act, Regulation CC, Regulation E, Bank Security and other regulations as applicable to this job description.
- Coaching, mentoring, or training others and teaching coursework as subject matter expert.
- Actively learning, demonstrating, and fostering the Columbia corporate culture in all actions and words.
- Taking personal initiative and being a positive example for others to emulate.
- Embracing our vision to become “Business Bank of Choice”.
- Performing other duties as assigned.
Benefits
- Comprehensive healthcare coverage (medical, dental, and vision plans)
- 401(k)-retirement savings plan with employer match for qualifying associate contributions
- Employee assistance program
- Life insurance
- Disability insurance
- Tuition assistance
- Mental health resources
- Identity theft protection
- Legal support
- Auto and home insurance
- Pet insurance
- Access to an online discount marketplace
- Paid vacation
- Sick days
- Volunteer days
- Holidays
Stand Out From the Crowd
Upload your resume and get instant feedback on how well it matches this job.
What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
High school or GED
