Director - Workday Payroll and Accounts Payable

Jupiter Medical Center

53d•Onsite

About The Position

The Director of Workday Payroll and Accounts Payable provides strategic and operational leadership for payroll services supporting a complex healthcare workforce, including clinical, non‑clinical, hourly, salaried, and per diem employee populations. The Director ensures accurate and timely vendor payments, compliance with payment terms and appropriate internal controls. This role oversees the management and administration of the Bi-weekly end‑to‑end payroll using Workday Payroll, ensuring accurate, timely, and compliant payroll processing across multiple entities, shifts, pay rules, and regulatory environments. The Director will seek out industry best practices and identify efficiencies through automation and process improvement that adopt new capabilities as they come available within our Workday and Allscripts platforms. The Director partners closely with HR, HRIS, Finance, Compliance, and Clinical Leadership to support excellence and a best in class payroll and accounts payable functions.

Requirements

Bachelor’s degree in business, Accounting, Finance, Human Resources, or related field
10+ years of progressive Workday Payroll experience, accounts payable, accounting, or finance including multi‑state payroll.
5+ years of leadership experience managing payroll and/or accounts payable teams.
Deep hands‑on experience with Workday Payroll, Time Tracking, GL, Absence and Benefits
Experience preparing IRS forms 1099 annually and maintaining appropriate W-9 files
Experience managing high-volume accounts payable operations within a multi-entity or complex organizational environment.
Strong knowledge of payroll tax, wage and hour laws, and compliance requirements
Proven experience leading payroll transformations or system optimization.
Experience supporting organizations in stages of expansion and heavy growth, as well as complex organizations.

Nice To Haves

Master’s degree preferred
Workday Payroll Certification(s) preferred
CPP (Certified Payroll Professional) certification preferred

Responsibilities

Lead the payroll function for a healthcare organization operating across hospitals, clinics, and ancillary services.
Follow industry and regulatory changes impacting the payroll function. Partner with HR for system changes to comply with these changes.
Develop and execute a payroll strategy that supports continuous operations, workforce growth, and patient care priorities.
Establish payroll governance, policies, internal controls, and standard operating procedures.
Build, mentor, and retain a highly skilled payroll and Workday payroll team.
Serve as the executive escalation point for payroll issues impacting clinical operations or employee satisfaction.
Direct all accounts payable functions, including invoice processing, payment execution, vendor management, and expense reimbursement programs.
Ensure timely and accurate payment of vendors in accordance with company policies and contractual obligations.
Establish and maintain effective AP controls to prevent fraud, duplicate payments, and compliance risks.
Oversee vendor onboarding, payment terms management, and maintenance of vendor master files.
Manage month-end and year-end AP close activities, accruals, and account reconciliations.
Monitor cash flow requirements and collaborate with Treasury to optimize working capital management.
Support procurement and sourcing initiatives through vendor analysis and payment strategy recommendations.
Serve as the functional owner of Workday Payroll, including configuration, maintenance, testing, and optimization.
Optimize Workday utilization through automation and by leveraging system functionality.
Ensure seamless integration with Workday HCM, Time Tracking, Absence, Benefits, and Scheduling
Lead payroll‑related Workday upgrades, releases, and healthcare‑specific enhancements.
Support implementations, acquisitions, and new facility onboarding into Workday Payroll
Ensure system configuration supports healthcare pay practices (shift differentials, on‑call, premiums, bonuses, and retro pay)
Ensure compliance with federal, state, and local payroll laws as well as healthcare‑specific regulations.
Oversee payroll and accounts payable audits, reconciliations, and regulatory reporting.
Partner with Compliance, Legal, and Labor Relations on wage and hour matters
Monitor regulatory changes and assess impacts to payroll and accounts payable systems, policies, and processes.
Oversee accurate and timely payroll processing for large, diverse employee populations working varied shifts.
Drive continuous improvement, automation, and controls within Workday Payroll and accounts payable with a focus on industry best practices.
Establish KPIs and service metrics focused on accuracy, timeliness, and employee experience.
Oversee payroll tax filings, garnishments, retroactive pay, and year‑end activities (e.g., W‑2s)
Manage accounts payable vendor files including but not limited to W-9 maintenance and annual 1099 filings
Manage payroll vendors including tax service providers and third‑party administrators.
Collaborate closely with HR, HRIS, Finance, Accounting, Scheduling, and Clinical Operations
Ensure payroll aligns with timekeeping, staffing models, compensation frameworks, and benefits programs.
Partner with purchasing and Materials Management to build strong vendor relationships and efficient and cost-effective payment methods.
Support workforce initiatives including hiring surges, emergency response staffing, and seasonal fluctuations.
Provide payroll and accounts payable analytics and insights to senior leadership.